Data Entry Officer at Kenyatta National Hospital

Position Summary

• We are seeking Data Entry Officers to support data management and evaluation efforts for the AMANI Study in selected counties. The officers will be responsible for timely, accurate, and high-quality data entry into electronic data capture (EDC) systems.
• They will also assist with data abstraction, verification, and documentation in accordance with Good Clinical Practice (GC

Key Responsibilities

• Abstract data from routine health records such as:
• Birth registers Mortality registers MPDSR committee meeting forms Surveys with facility administrators and healthcare workers
• Qualitative records and logs maintained by Practice Facilitators
• Accurately enter data into EDC platforms (e.g., REDCap, ODK) within defined timelines.
• Perform double data entry and validation checks to ensure consistency and minimize errors.
• Identify, flag, and escalate data inconsistencies or missing information to the Senior Data Analyst.
• Ensure secure storage, backup, and maintenance of data management documents in line with study SOPs.
• Maintain detailed logs of data entry activities, queries raised, and resolutions provided.
• Review and resolve data queries raised during quality control reviews.
• Liaise with field staff (e.g., nurses, clinicians, facilitators) to clarify and verify source data discrepancies.
• Participate in data quality assurance activities, including team reviews and refresher trainings.
• Ensure all data entry activities comply with the protocol, SOPs, GCP, and ethical guidelines.
• Promptly report any issues affecting data quality or workflow to the Senior Data Analyst.

Qualifications

• Diploma or Bachelor’s degree in Health Records, Information Technology, Statistics, or a related field.
• At least 1 year of experience in research data entry or health records management (required).
• Up to date Good clinical practice (GCP) Certificate Hands-on experience with electronic data capture systems such as REDCap or ODK (mandatory).
• Familiarity with clinical research procedures, documentation, and terminology.

Key Skills and Attributes

• Fast and accurate typing and data entry skills.
• Excellent attention to detail and ability to identify data inconsistencies.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office tools (Word, Excel) and EDC platforms.
• High level of integrity and ability to maintain confidentiality of sensitive data.
• Effective communication and interpersonal skills to support coordination with study teams.
• Ability to work both independently and collaboratively in a dynamic, multidisciplinary setting.
• Commitment to following established protocols, SOPs, and regulatory requirements.
• Cultural sensitivity and ability to work respectfully with diverse teams and study populations.

Working Conditions

• Full-time position based in Kisumu County with frequent travel to facilities in different counties within the Western region (Kakamega, Homabay, Kisii, Siaya, Migori, Busia, Nyamira & Vihiga) May involve movement between healthcare facilities and field sites.
• Occasional extended hours may be required to meet data entry and reporting deadlines.
• Role involves prolonged periods of computer-based work.
• Strict adherence to GCP and institutional data protection guidelines is required when handling participant data.