Debtor Officer– Vegetables & Herbs at AAA Growers

Position Summary:

To provide financial, clerical and administrative services efficiently, timely and accurately.

Key responsibilities:

• Sales / Debtors Management for retail customers (Flamingo, Bakker, Carrefour, Spinneys, Qatar & Oman)
• Prepare AAA and Forest gate flight advices and forwarding the same to Flamingo on a timely basis
• Preparation of shipping invoices and Final invoicing in Quick Books for all export customers.
• Responding to customer queries and claims/discrepancies
• Sending out invoices to customers on daily basis
• Provide cover for Reconciling & maintaining customers’ statements of accounts
• Handling all queries from customers’ accounts statement & solving them
• Provide cover for Debt collection – following up on customers for payments
• Preparing invoices for all local customers every day,

 Claims for Local AAA Clients

• Compiling all claims for posting into Veg Manager
• Upon approval by Finance Director/Commercial Manager, posting claim into Quick Books for credit note to be issued
• Ensure any offloads are timely communicated to Customers
• Issue amended Phyto documents for excess shipments with email approval from either S&L Director or Finance Director

Documentation

• Send daily shipping invoices to the Airport Office and shipping Agent