Depot Manager -Central at Corporate Staffing

Duties & Responsibilities

Stocks

• Ensure daily stocks reconciliation is done on a daily basis. Review the reconciliations and report on the same on a weekly basis
• Develop and maintain Standard Stocks per brand at all times.
• Perform ad hoc stock takes at least thrice a week and report on the same.
• Ensure no stock losses through pilferage or expiry.

Staff Issues

• Agree staffing levels with HR – Quarterly
• Agree staff training gaps with the HR- Quarterly
• Ensure staff are trained to close training gaps- Continuously
• Agree key Deliverables with all staff- Annually
• Review staff performance- Quarterly
• Agree and Review staff leave schedules with HR – Quarterly
• Ensure job descriptions for all staff is followed- Continuously
• Induct new employees
• Give directions to the staff on any issue concerning them in coordination with the head office.
• Ensure EABL recommended system is adhered to i.e. visual board, Occurrence book

Finance

• Ensure the Sales & Banking reconciliation is done on a daily basis.
• Create a budget for the depot for each financial year
• Ensure nil bad debts
• Manage the daily sales
• Reconcile sorties on a daily basis
• Sort the M-PESA and Equity machines hitches
• Minimize operational costs
• Manage the petty cash
• Ensure proper banking and reconciliation done daily
• Monitor and reconcile free issues

Security

• Review of CCTV surveillance and ensuring all alarms and security systems are functional.
• Ensure all premises (depots) are well manned by the guards
• Ensure the business licenses are updated
• Ensure company data or information is confidentially maintained.
• Ensure safe custody of company assets i.e. furniture, books stocks, electronics, vehicles.

Fleet Management

• Prepare fleet maintenance schedule.
• Ensure proper fueling i.e. consistent for all vehicles (Zero pilferage rule)
• Ensure all insurance and inspection requirements for vehicles are updated.
• Report any major malfunctions timely.
• Supervise any vehicle repairs and maintenance.
• Agree with the drivers’ fleet maintenance standards.
• Review the Fleet Occurrence Book weekly and provide a report

Sales

• The Sales Manager will be reporting to you.
• Ensure the Sales Manager performs the below roles:
• Reviewing Journey plan with Sales Manager –Quarterly
• Reviewing DSR to ensure adherence to JP – Daily
• Sharing route targets with sales team – Monthly
• Reviewing sales Targets-Weekly
• Route accompaniment reports – Weekly

Gold Standard

• As Depot Manager, you should ensure that the entire business is Gold Standard. You are required to do an audit of the gold standards on a monthly basis.
• A report of the same should be presented

Qualifications & Requirements

• Degree in a Finance or related course
• CPA qualification with accounting work experience
• Commercial experience gained in the FMCG Industry with a good track record of performance
• Excellent communication skills (Verbal and Written) coupled with good interpersonal skills
• Ability to build and maintain good customer relationships.
• Ability to motivate and inspire a team to achieve excellence in all areas
• Excellent organizational and time management skills
• Ability to maintain high standards of professionalism and integrity at all times
• Ability to work in a team or as an individual with minimal supervision
• Knowledgeable in the use of Microsoft Suite of applications – Word, Excel, PowerPoint
• Healthy and physically fit
• At least 35 years of age

How to Apply

If you are up to the challenge, possess the necessary qualification and experience; please send your CV only quoting the job title on the email subject (Depot Manager -Central) to jobs@corporatestaffing.co.ke before 31st October 2023.