Deputy Finance Officer at Maasai Mara University

Salary Grade 14
Basic Salary: Kshs.135,859/=
Salary Progression: Kshs.135,859 x 4121 – 144,960 x 4980 – 154,921 x 4982 – 164,885 x 4983 – 174,853 x 4985– 184,825 x 4,988 – 189,813 p.a.
House Allowance: Ksh.62,658/

REF: MMU/DFO/02/2021

Job Specifications/ Requirements

For appointment to this position an applicant must:

• Have a Master of Business Administration (MBA) (Accounting/Finance option) or its equivalent plus CPA(K) or its equivalent;
• Be registered with ICPAK or an equivalent Accounting body
• Have seven (7) years’ experience, three (3) of which must have been as a Senior Accountant Grade 13 or equivalent
• Have outstanding professional competence in Public Sector Financial Management
• Be a person of integrity and good management skills
• Have practical knowledge of ICT and ERP Accounting systems
• Meet requirements of Chapter six of the Constitution.

Duties and Responsibilities

The Deputy Finance Officer will be reporting to the Finance Officer for the day to day performance of duties and responsibilities.

The Responsibilities of the Deputy Finance Officer shall include:

• Deputizing the Finance Officer in the management of day to day activities of the department;
• Implementation of an adequate accounting system through maintenance of accurate financial records, which must recognize, classify, summarize, post and report
• transactions.
• Supervision and development of staff in the section.
• Monthly and on ad-hoc basis generate the following reports: budget utilization, students’ fees collection status, projects implementation status, rolling cash flow
• forecast, catering unit performance, consultancy and research funds income and utilization.
• Participate in formulation and implementation of the departmental strategic plan.
• Ensure timely General Ledger reconciliations especially students financial accounting, bank reconciliations, projects accounts reconciliations, fixed assets reconciliations and research/consultancy funds accounting.
• Maintain accurate records of University projects and timely reconciliation of the same in line with the funding received and payments made.
• Check both recurrent and development expenditure of the University to ensure that they are within budget, authorized, reasonable, are in compliance with Public
• Procurement and Asset Disposal Act 2015 and value for money is received. Ensure that pending bills are monitored and payments made on aging basis.
• Ensure proper maintenance of the grants register to ensure proper and accurate bookkeeping
• Assist in formulation and implementation of the departmental policies, procedures and plans for smooth operations
• Coordinate preparation and generation of financial reports to ensure adherence to the set professional standards.
• Carry out implementation of adequate accounting systems to ensure maintenance of sound financial records.
• Review of ledger accounts to ensure completeness of financial reporting working papers.