Deputy Manager, Supply Chain at Moi Teaching & Referral Hospital

JOB DESCRIPTION

Duties and Responsibilities at this level entails:

• Participate in the development, implementation, and review of supply chain management policies, strategies, and programs;
• Ensuring compliance with the Public Procurement and Asset Disposal Act 2015 and government regulations related to supply chain management activities;
• Ensuring timely submission of quarterly reports to the National Treasury and Public Procurement Regulatory Authority (PPRA);
• Ensuring efficient procurement of goods, services and works;
• Coordinating preparation of procurement plans in accordance with the budget process;
• Evaluating suppliers and contractor’s performance;
• Ensuring prudent and timely execution of contracts;
• Coordinating processing of tenders, market surveys and research;
• Managing pre-qualification of suppliers, inventory and stock control;
• Ensuring compliance with re-order levels for various items;
• Overseeing preparation of supplies expenditure estimates;
• Overseeing disposal of stores and automation of procurement processes;
• Ensuring adherence to quality standards;
• Reviewing tenders and contract documents;
• Maintaining and updating supplier data base;
• Participating in planning for supplies and procurement needs of the hospital;
• Coordinating development of supply chain management strategic plans;
• Training users on compliance with established procurement regulations and policies; and
• Interpreting procurement policies.

JOB SPECIFICATIONS

For appointment at this grade, an officer must have:

• A minimum period of eight (8) years relevant work at least four (4) years’ experience in a supervisory position.
• Bachelor’s degree in any of the following; Supply Chain Management, Commerce (Supplies Management option), Procurement or its equivalent qualification from a recognized institution.
• Master’s degree in any of the following disciplines; Supplies Chain Management, Commerce (Supplies Management option), Procurement or its equivalent qualification from a recognized institution.
• Leadership/Management Course lasting not less than four (4) weeks form a recognized institution.
• Membership in good standing to Kenya Institute of supplies Management (KISM) or Chartered Institute of Purchasing and Supplies (CIPS).
• Valid 2024 Practicing License.
• Proficiency in computer applications.
• Fulfilled the requirements of Chapter Six (6) of the Constitution Kenya, 2010.
• Demonstrated professional Competencies and administrative capability.

COMPETENCIES

• Effective communication skills.
• Policy and strategic implementation.
• Risk management.
• Technical Competencies.
• Decision-making and problem solving skills.
• Empowering/ delegating.
• High standards of professional ethics.
• Managerial, administrative & supervisory skills.
• Coping with pressure and setbacks.
• Project planning and management