Vacancies at Moi Teaching & Referral Hospital

JOB DESCRIPTION

Duties and Responsibilities at this level entails:

• Participate in the development, implementation, and review of supply chain management policies, strategies, and programs;
• Ensuring compliance with the Public Procurement and Asset Disposal Act 2015 and government regulations related to supply chain management activities;
• Ensuring timely submission of quarterly reports to the National Treasury and Public Procurement Regulatory Authority (PPRA);
• Ensuring efficient procurement of goods, services and works;
• Coordinating preparation of procurement plans in accordance with the budget process;
• Evaluating suppliers and contractor’s performance;
• Ensuring prudent and timely execution of contracts;
• Coordinating processing of tenders, market surveys and research;
• Managing pre-qualification of suppliers, inventory and stock control;
• Ensuring compliance with re-order levels for various items;
• Overseeing preparation of supplies expenditure estimates;
• Overseeing disposal of stores and automation of procurement processes;
• Ensuring adherence to quality standards;
• Reviewing tenders and contract documents;
• Maintaining and updating supplier data base;
• Participating in planning for supplies and procurement needs of the hospital;
• Coordinating development of supply chain management strategic plans;
• Training users on compliance with established procurement regulations and policies; and
• Interpreting procurement policies.

JOB SPECIFICATIONS

For appointment at this grade, an officer must have:

• A minimum period of eight (8) years relevant work at least four (4) years’ experience in a supervisory position.
• Bachelor’s degree in any of the following; Supply Chain Management, Commerce (Supplies Management option), Procurement or its equivalent qualification from a recognized institution.
• Master’s degree in any of the following disciplines; Supplies Chain Management, Commerce (Supplies Management option), Procurement or its equivalent qualification from a recognized institution.
• Leadership/Management Course lasting not less than four (4) weeks form a recognized institution.
• Membership in good standing to Kenya Institute of supplies Management (KISM) or Chartered Institute of Purchasing and Supplies (CIPS).
• Valid 2024 Practicing License.
• Proficiency in computer applications.
• Fulfilled the requirements of Chapter Six (6) of the Constitution Kenya, 2010.
• Demonstrated professional Competencies and administrative capability.

COMPETENCIES

• Effective communication skills.
• Policy and strategic implementation.
• Risk management.
• Technical Competencies.
• Decision-making and problem solving skills.
• Empowering/ delegating.
• High standards of professional ethics.
• Managerial, administrative & supervisory skills.
• Coping with pressure and setbacks.
• Project planning and management

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JOB DESCRIPTION

Duties and Responsibilities at this level entails:

• Interpreting laws, statutes and ensuring adherence to the Procurement and Disposal act, 2005.
• Ensuring compliance with the Public Procurement and Asset Disposal Act 2015 and government regulations related to supply chain management activities;
• Overseeing the development, implementation, and review of supply chain management policies, strategies, and programs;
• Initiating measures to ensure integrity and application of high professional supply chain management standards and guidelines;
• Overseeing market surveys and research;
• Reviewing internal procurement and inventory manuals;
• Drawing plans to integrate e-procurement in hospital operations;
• Responsible for the overall strategy and execution of the supply chain management function as well as the planning and directing of activities and operations of the business;
• Identifying and driving continuous improvement opportunities to streamline processes and improve accuracy and efficiency within operations;
• Developing, implementing and sustaining a production planning system to ensure on-time in full delivery to our customers;
• Managing current and long-term forecast projections to drive production and inventory planning goals;
• Developing effective communication and processes with the transportation and logistics vendors;
• Evaluating suppliers and contractor’s performance;
• Identifying opportunities for the achievement of cost savings through procurement and supply chain management;
• Maintaining awareness of supplier non-compliance/performance to plans and service levels, taking timely remedial action and intervening as appropriate through a structured contract management programme;
• Devising and ensuring implementation of effective risk management strategies;
• Providing technical advice during negotiations on strategically significant contracts;
• Monitoring and evaluating performance of supply chain management systems;
• Promoting effective management with suppliers to sustain value throughout contracts;
• Maintaining database of approved sources of supplies and researching into new and alternative sources;
• Authorizing disposal of inventory and other assets;
• Coordinating development of supply chain management strategic plans;
• Training users on compliance with established procurement regulations and policies; a
• Coordinating activities of tender, procurement, inspection and receipt and disposal committees;
• Developing strategies to improve supplier performance in terms of on time delivery, and quality specifications,
• Preparing and filing statutory reports to/and from the Public Procurement Oversight Authority (PPOA);
• Ensuring approval of procurement documents;
• Preparing bid awards for the Board’s approval;
• Planning, compiling and preparing procurement budgets for the hospital; and
• Developing performance improvement strategies and capacity building for the staff.

JOB SPECIFICATIONS

For appointment to this grade, an officer must have:

• A minimum period of eight (8) years relevant work at least five (5) years’ experience in senior management level in a reputable Institution.
• Bachelor’s degree in any of the following; Supply Chain Management, Commerce (Supplies Management option), Procurement or its equivalent qualification from a recognized institution.
• Master’s degree in any of the following discipline; Supplies Chain Management, Commerce (Supplies Management option), Procurement or its equivalent qualification from a recognized institution.
• Senior Management course lasting not less than four (4) weeks from a recognized institution or its equivalent.
• Membership in good standing to Kenya Institute of supplies Management (KISM) or Chartered Institute of Purchasing and Supplies (CIPS).
• Valid 2024 Practicing License.
• Proficiency in computer applications.
• Fulfilling the requirements of Chapter Six (6) of the Constitution of Kenya, 2010.
• Demonstrated professional Competencies and administrative capability.

COMPETENCIES

• Resource management skills.
• Managing performance and driving for outcomes.
• Establishing strategic directions.
• Visionary/Leading change.
• Policy development.
• Effective communication skills.
• Risk management.
• Detailed-oriented
• Technical Competencies.
• Decision-making and problem solving skills