Deputy Supply Chain Coordinator at Medecins Sans Frontieres (MSF)

Main Purpose

Supporting the Supply Chain Coordinator through delegated tasks and responsibilities, replacing him/her in his/her absence in coordinating the supply chain activities in the mission and participating and collaborating in the implementation of strategies and support to the field in accordance with MSF protocols, standards and procedures in order to enable the development of the mission and optimize the impact of the medical projects

Accountabilities

• Participating actively in the definition and monitoring of annual project planning and budgets and the Emergency Preparation Plan, defining strategies, and advising the Supply Chain Coordinator in the translation of the identified needs into objectives, priorities and resources needed for intervention
• Defining, monitoring, evaluating, and ensuring the implementation of the strategies and overall supply activities in the mission, adjusting where needed, according to MSF standards, protocols, and procedures. This includes guaranteeing of the following:
• An efficient supply administration and provision of adapted tools to support the different supply activities
• Standardisation of warehouse management focusing on medical stocks and the interactions with the distribution points. (in case of integration of medical stock under Supply)
• Stability of supply activities within regular and emergency intervention of the concerned projects and manages field visits on regular basis to offer a permanent support to the direct and indirect supply stakeholders
• Validation of the use of the supply related third parties (suppliers, transport companies, freight forwarders,) proposed by the procurement officers, transport manager, together with the technical referents when needed
• Planning, supervising, and implementing, in close coordination with the HR Coordinator, the associated processes (recruitment, training, briefing/debriefing, performance evaluation, detection of potential, development and internal communication) of the staff under his/her responsibility in order to ensure both the sizing and amount of knowledge required
• Ensuring technical support to his/her team as well as to all other teams in the mission
• Representing MSF in meetings with Authorities and other NGOs at the request of the Supply Chain Coordinator
• Performing tasks delegated by the Supply Chain Coordinator, as specified in his/her job description
• Support projects and coordinations to improve & maintain the good management of their supply chain. This can be done remotely, onsite visits, workshops, trainings, and through an active participation in defining for each of them their own supply strategies.
• Replace the SKID supply chain coordinator during absence, leave, and potentially gap coverage for the Supply team leader
• Along with the Supply team leader , support all projects and coordinations in a good UniField usage & practice.

Requirements

Education

• Essential: Degree and specialization in Logistics/Supply Chain

Experience.

• Essential: Minimum 2 years in Supply chain management and in organization of supply administration and procedures.
• Desirable, Proven understanding of MSF Field Logistics (general knowledge of MSF equipment and kits in accordance with the nature of the project).

Languages

• English Essential & Swahili desirable

Knowledge

• Computer literacy 

Competencies

• Strategic Vision
• Leadership
• People Management and Development 
• Service Orientation
• Teamwork and Cooperation