Driver and Logistics Assistant at Bioversity International

The Driver & Logistics Assistant is part of the Procurement and Logistic team and has the responsibility of managing official vehicles in Nairobi and providing logistics support to the procurement and logistics unit.

Main duties and responsibilities include:

Driver Responsibilities:

• Drive staff and/or materials to the field and delivery of official documents
• Monitor and follow-up with garage to ensure efficient servicing of all official vehicles
• Conduct normal pre-drive checks and ensure cleanliness of official vehicles are maintained
• Maintain a database of all official vehicles and coordinate allocation of vehicles to staff for official trips
• Record vehicle mileage details in Excel and send monthly reports to Accounts office.
• Manage a schedule of vehicle running costs incurred by various projects, and provide a summary report to the Accounts office on a monthly basis

Logistics support:

• Assist in the facilitation of the procurement process ensuring that the IITA procurement rules are respected in identifying suppliers and sourcing for quotations.
• Liaise with ICIPE Protocol and procurement office for clearance of official shipments ensuring documentation to facilitate the process are in place.
• Assist in all areas of Fleet Management in Liaison with ICIPE Transport office as applicable i.e vehicle registration, insurance, maintenance, security, usage monitoring, vehicle ownership transfers and disposal.
• Update staff on various emerging Traffic trends in Kenya.
• Follow-up with ICIPE on Protocol matters for the organization and its eligible staff - includes handling of visas, work permits, diplomatic identity cards, shipment of personal items for eligible staff etc.
• Assist in the filing, following up, recording and sending out of VAT exemption certificates.

Qualification and Experience

• Diploma in Transport & Logistics Management
• Valid and clean driving license and certificate of good conduct
• At least two (2) year’s work experience gained in an international organization with good mechanical knowledge and good knowledge of Nairobi and its environs
• Good computing skills with knowledge of MS Office applications, particularly MS Excel
• Good written and oral communication skills
• Courtesy, tact and the ability to work effectively in a multi-cultural background.