Emergency Response Coordinator at Plan International

ACCOUNTABILITIES AND MAIN WORK ACTIVITIES

Program Management - 35%

• Leading the program team in implementation of the emergency response.
• Overseeing emergency program start-up and ongoing program management and administration of teams across field locations.
• Initiating and lead needs assessments, coordinate rapid learning as necessary to feed into project adaptations
• In collaboration with the MERL team, supporting the development of strong data collection and monitoring & evaluation plans within each component, including developing logical frameworks and indicators.
• Ensuring that program implementation is responsive to communities and partners and consistent with Plan International’ relevant program guidelines, principles, values, quality standards and strategic plan.
• Ensuring that beneficiaries are effectively targeted according to established vulnerability criteria.
• Developing program implementation strategies, including partnership frameworks, beneficiary targeting and distribution process.
• Ensuring program implementation is on time, target and budget, using effective M&E systems to reach desired impacts.
• Providing accurate routine reports, document results and maintain detailed records of program activities
• Supporting the Plan International Kenya Country Office with Emergency Preparedness Planning

External engagement and representation (30%)

• Attend response coordination meetings providing feedback and analysis to the CMT with recommendations for implications for longer term development planning.
• Represent Plan International in different technical working groups at County, Sub-County level and ward level this includes representation of Plan in the CSG and devolved meetings to the community level
• Participate fully in County, Subcounty and Ward level sectors and working groups ensuring the represent the interest of Plan International and how Plan can add value.
• Maintain a high level of external visibility, communication and contact at the county, sub county and ward levels. 
• Build and strengthen working relations with local structures (local administration, schools, facilities among others) and ensuring visibility of Plan International where we have interventions
• Identifying, building and managing collaborative partnerships with consortium partners, sub-grantees, donors, local governments and other stakeholders.
• Representing Plan International programs with national and international media and participate in community activities as appropriate
• Build working relations with likeminded organizations CSOs including INGOs, LNGO, community-based structures such as faith-based organizations working with community on drought response, exploring opportunities for Plan value add.
• Explore areas of potential partnerships and engagement with the hunger crisis response with a view of longer-term engagement. 

Monitoring and Reporting of the project 10%

• Develop a work plan, monitoring plan and schedule with clear deliverables as per monthly and quarterly schedules and report as appropriate.
• In liaison with the Partners and M&E coordinator/ERM ensure project activities and outputs are regularly tracked towards the realization of results as outline both with the agreement with partner and donor and put where faltering ensure that appropriate remedial measures to ensure project implementation is on track.
• Ensure that through the ongoing projects and commitments, contribute to gender sensitive responses/intervention through continuous data collection and interrogation during project implementation. 
• Consolidate/write project periodic reports in line with the laid down donor requirements and Plan standards.

Financial Management- 10%

• Creation and maintenance of systems ensuring effective and transparent use of financial resources for timely and informative reporting in line with donor and Plan International policies and procedures.
• Ensuring compliance with donor and Plan International regulations related to emergency programming.
• Financial management of the project against the work plans and donor financial compliance requirements

Risk Management- 5%

• Ensuring compliance with security procedures and policies as determined by country leadership.
• Proactively ensuring that team members operate in a secure environment and are aware of policies.

Safeguarding Children and Young People (Safeguarding) and Gender Equality and   Inclusion (GEI) 5%

• Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
• Leads the orientation of programme staff to ensure that they are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;
• Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in project design, during implementation and as principles applied in day-to-day work of Programme team; 
• Ensures that Plan Kenya contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.  
• Ensuring all interventions adhere to Plan International’s PSEA Policy, Gender Inclusion Policy, Do No Harm principles, and beneficiary accountability standards.

Other duties 5%

• Any other assignment within the scope of work.

LEADERSHIP COMPETENCIES

• Courageous, taking a lead, challenging myself and others to achieve purpose, safeguard others and role model values, inside and outside work. Responsible for my work and learning, striving to improve. Self-aware, resilient and constructive in embracing change. Striving to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. Challenging myself to be bold, courageous, responsive, focused and innovative.
• Understand and adhere to the policies, processes, practices and standards relevant to own work and keeps their knowledge and skills up to date.
• Collaborating with team members, colleagues and partners in finding creative solutions to problems by sharing information, experience and ideas and actively seeking their input.
• Respecting all people, appreciating differences and challenging inequality in programmes and the workplace. Supporting children, girls and young people to increase their confidence and to change their own lives. Empowering other staff to give their best and develop their potential.
• Achieves desired outcomes and finds innovative solutions by using the expertise and creativity of others and adopting a coaching approach with the people they manage or advise.
• Creates space for reflection and uses external evidence and internal evaluation to identify what and how we need to improve and then to support others through change.
• Understanding Plan International’s purpose, priorities, values and approaches in our work context. Adhering to relevant policies, processes, practices and standards, and being pro-active in continuing technical and professional development.

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

Qualifications/ experience essential: 

• A BSc degree or equivalent in relevant field required,
• A minimum of 4 years of field experience in international relief and development programs, including demonstrable success in managing development programs in transitional environments.
• Demonstrated success working effectively and respectfully with host communities, government, private sector, INGO, NGO partners and other stakeholders in complex environments.
• Extensive knowledge of community participatory approaches, disaster risk reduction, recharge, re-use and retention (3R) concept desirable.
• Previous experience working on grants is desirable,
• Excellent and persuasive oral and written communication skills, including report writing,
• Previous working experience in Arid and Semi-arid Land (ASAL) counties is desirable,
• Evidence of leadership on emergency response in draught emergencies is an advantage
• Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members,
• Proven skills in financial and grants management; prior experience with emergency response grant management for both private and institutional donors desired.
• Knowledge of SPHERE and other humanitarian programming standards.
• Knowledge on CASH programming, Gender in emergencies, Education in Emergencies and application across sectoral interventions is an advantage.
• Successful and proven negotiation, communication and organization skills.
• Excellent oral and written English skills required,
• Ability to work effectively with an ethnically diverse team in a sensitive environment.
• Commitment to Plan Kenya’s position on promoting girls’ rights and gender equality and integrating all these aspects in their day to day work.

Languages required

• Excellent written and verbal communication skills in English. Knowledge of local languages is an added advantage