End of Farmers Network Program 3 at Build Africa

Study Methodology:

Desk Review & consultation within Build Africa Kenya.

• Review of project documents including literature relating to project design and implementation including theory of change, log frame etc.
• Review of project records and monitoring data
• Discussion within Build Africa Kenya around the evaluation design

Development of data tools

• Based on the evaluation design (approach, methodology and key evaluation questions), the necessary data collection tools should be developed. These will include:

Tool 1: Semi-structured questionnaire for farmers

Tool 2: Most Significant Change guide for farmers

Tool 3: Rapid Rural Appraisal/Focus Group Discussion for farmers

Tool 4: Key informant interviews

Support to research/data collection team

• Build Africa Kenya will provide guidance to the independent research team on the evaluation purpose, design and plan
• Build Africa Kenya will be responsible for introducing the independent research team to target population who are then tasked with piloting the tools in an internal training and field data collection
• Collect the data required to answer the key evaluation questions. The data collection will include:

Semi-structured questionnaire: The research team will conduct 380 semi-structured questionnaires with farmers who are members of a Farmers’ Network through the project. The tool will include questions relating directly to the log frame outcomes and indicators, as well as using the recall approach to gather data to reconstruct a baseline.

Most significant change tool: The research team will conduct 20 most significant change sessions with individual respondents.

Rapid Rural Appraisal/Focus Group Discussion: The research team will conduct 6 RRA/FGDs each with participants totalling a sum of 40 individual respondents in each FGD. These discussions will include discussion and interactive, participatory methods of collecting data.

Key informant interviews with at least 5 Key stakeholders

Data analysis & final report

• Data entry, cleaning and validation conducted by the research team and shared with Build Africa Kenya.
• Data analysis conducted by consultant with consultation with Build Africa Kenya/Street Child.
• The qualitative data will be analysed using thematic content analysis to identify findings from the Most Significant Change stories and the RRA/FGDs.
• Report write up from all the data collection tools
• Tasks and deliverables

The required consultancy deliverables are:

• An Inception Report: should be a maximum of 5 pages, produced within 2 working days detailing the methodology; the schedule of activities and the tools for data collection and analysis.
• Draft evaluation Report: This should be logically structured, containing evidence-based findings, conclusions, lessons and recommendations, and should be free of information that is not relevant to the overall analysis. The report should respond in detail to the specific tasks described above and should be a maximum 45 pages including annexes (including the TORs, data collection and analysis tools, List of participants, and any other document relevant to this evaluation study).
• Hard copies of the completed data collection tools – to include completed questionnaires and extensive notes on the qualitative components
• A full and final typed data set in English for both the quantitative and qualitative data collection
• Final detailed evaluation report
• A summarised PowerPoint presentation for sharing with partners and other stakeholders

The consultant will also be responsible for:

• Attending an inception meeting (remotely if required) with Build Africa Kenya staff to be introduced to the project evaluation, and requirements of the data collection exercise
• Confirm a team of data collectors capable of achieving the high quality standards required by the assignment
• Reviewing the data collection tools with key Build Africa Kenya personnel to ensure a thorough understanding of the purpose and content of each tool. Explore the potential for mobile data collection methods and liaise with Build Africa Kenya on the feasibility of this for this exercise.
• A full day of training and a half day of piloting/testing the tools, and practice administering the tools within the data collection team
• Supervising and leading the data collection team to collect high quality data – this will amount to the completion of at least 380 questionnaires, 20 most significant change stories and 6 focus group discussions and at least 5 Key informant interviews (in line with the sample).
• Supervise the data entry into the formats provided to an accurate and high standard – data entry must be conducted by a data entrant that has not participated in the data collection
• Providing the typed raw data to Build Africa Kenya contact staff

Build Africa Kenya will be responsible for:

• Preparing relevant documentation and making it available to the consultant
• Holding an inception meeting (remotely if required) with the consultant to provide background information and to finalise timelines and expectations
• Providing the data collection tools, and data entry format/database with guidance for how to use if necessary
• Respond to any queries or concerns regarding the data collection tools and/or exercise
• BAK to arrange the practice of administering the tools, the logistics for field travel, and to supervise data collection
• BAK to mobilise relevant project communities in advance and to coordinate the field work to ensure that data collection team are able to capture high quality data from relevant sample of informants
• Reviewing the final dataset and enquiring further where necessary
• Making payments for the exercise as agreed in the contract
• Budget and timeline

Please submit a full budget for the Terms of Reference including costs associated with and including:

• Data Collection and Data entry (a team of at least 7 collectors, for duration of exercise including 1 day pre-practice)
• All costs are inclusive of relevant taxes.

In line with the evaluation sampling methodology, it is anticipated that the data will be collected:

• 2 days of data collection tools training, pilot and practice
• 8 days of active data collection in the field and data entry.
• Development of an evaluation report

The data collection team should include a team lead – responsible for managing the exercise, data collection and entry. Similarly, in line with the sampling requirements it is advised that the data collection team should consist of 7 competent candidates capable of administering both quantitative and qualitative data. The lead consultant will take charge of submission of final report and summarised highlights in PowerPoint presentation

1. Skills and qualifications of consultancy team

The data collection support team should consist of candidates who meet the following criteria:

• Demonstrable experience of leading high quality data collection exercises (essential);
• Significant skills and experience in quantitative data collection and analysis (essential);
• Experience of collecting, analysing and synthesising qualitative data using a rigorous approach (essential);
• Excellent communication and facilitation skills (essential);
• Experience of overseeing and training data collectors, including providing a quality assurance function (essential);
• Able to reliably access the Internet, as well as relevant national policy/planning documents and surveys (essential);
• Experience of working in Kenya or East Africa (essential);
• Fluent in local language in both writing and speaking (essential)
• Fluent English in both writing and speaking (essential);
• Willingness to familiarise self with, and sign up to abiding by, Build Africa’s Child Protection Policy (essential).
• Experience of (access to) mobile data collection methods (desirable)
• Evident report writing skills
• Child Safeguarding

Deadline:20th April 2022.