Examination Officer at KCA University (KCAU)

JOB OBJECTIVE

The job holder will be responsible for ensuring accuracy, reliability and integrity of the university exams and provide timely information.

DUTIES AND RESPONSIBILITIES:

• Confirm that all final examination papers are set, moderated and produced according to the final exam timetable;
• Ensure dispatch and delivery of exam material to respective campuses for the assigned programmes;
• Maintain security and safety of draft examination papers;
• Clearance of graduating students;
• Generate the graduation award list and a complete grade consolidation sheet indicating total units, grade attained (average marks and GPA) and the award to facilitate approval;
• Print student academic records as required (transcripts, result slips, exam audits)
• Monitor course requirements and identify and resolve any discrepancies;
• Handle production of exams for the assigned programmes and ensure safe custody of the exams;
• Prepare periodic reports on coursework results for the Chair of Department/ Dean of School to ensure compliance with deadlines;
• Provide periodic updates on return of examination scripts to assist the Chair of Department/ Dean of School to ensure lecturers compliance with deadlines;
• Typeset exams and ensure that all exam papers are proof-read before production;
• Facilitate departmental and school board moderation process by providing relevant reports;
• Release and receive examination material during exam administration periods and provide progress report on assigned programmes;
• Compile accurate counters for examinations as provided by the admissions records i.e. nominal roll, class attendance lists;
• Coordinate safe disposal of waste paper generated from examinations office.
• Implement and maintain standards used in production, typesetting, exam setting, packaging and dispatch of exams
• Propose and implement enhancements for students’ and lecturers’ on-line examinations portals;
• Maintain and update examination marks in-line with the right procedure and ensure that evidence and approvals for the marks are provided by the Dean/Chair of Department before action;
• Ensure that records for missing-mark are updated on time and a progress report done weekly;
• Provide secretariat service to Senate Committees on examination matters and represent the Registrar’s Department of Examinations in moderations done at departmental/school boards meetings;
• Perform any other duties and responsibilities as may be assigned from time to time by your Supervisor or Management.

QUALIFICATIONS AND EXPERIENCE

• Bachelor’s Degree.
• 2 years’ experience in Examination Management.
• Computer Literate

OTHER SKILLS AND COMPETENCIES

• Good organizational and planning skills.
• Good interpersonal and communication skills.
• Ability to prioritize workload and meet deadlines.
• An understanding of ERP.
• Excellent written and verbal communication