Executive Assistant - Kisumu at Gap Recruitment Services Limited

Roles & Responsibilities

• Executive Support: Act as a trusted partner to the CEO, managing their day-to-day activities, schedule, and priorities.
• Calendar Management: Coordinate and manage complex schedules, appointments, and meetings, balancing both personal and professional commitments.
• Communication Liaison: Handle correspondence, emails, and phone calls, ensuring timely and effective communication on behalf of the CEO.
• Operations: Support the CEO in ensuring smooth running of various business operations including receiving and reviewing reports from key, members of the team.
• Business Coordination: Work closely with multiple business units to ensure seamless coordination, information flow, and alignment with the CEO's strategic vision.
• Travel Arrangements: Plan and arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.
• Meeting Preparation: Prepare materials, agendas, and presentations for meetings, ensuring the CEO is well-equipped for successful engagements.
• Document Management: Organize and maintain important documents, contracts, reports, and presentations, ensuring easy accessibility.
• Confidentiality: Handle sensitive information with the utmost discretion and maintain a high level of confidentiality at all times.
• Project Management: Assist in managing and coordinating various projects and initiatives, ensuring deadlines are met and objectives are achieved.
• Problem Solving: Proactively identify and resolve challenges, bottlenecks, and obstacles to support the CEO's decision-making process.
• Networking: Build and maintain relationships with key stakeholders, clients, partners, and other executives within the organization.
• Event Coordination: Assist in planning and organizing events, conferences, and company gatherings as needed.Top of Form

Required Skills & Qualifications

• Bachelors degree in business administration or any relevant degree.
• Experience in Operations will be an added advantage.
• At least 5 years of experience holding similar position.
• Must be mature, professional with strong work ethic.
• Excellent organizational and time management skills, with a demonstrated ability to manage multiple priorities effectively.
• Experience working in the construction/manufacturing industry is desirable.
• Proficiency in using MS office packages.
• Excellent report writing skills.
• High level of verbal and written communications skills.

Competence

• Team work.
• Excellent organizational skills.
• Result oriented and goal driven.
• Excellent customer service.
• Following instructions and procedures.