Executive Assistant to the CEO at Healthy U

Job Summary

• The Executive Assistant will serve as a trusted partner to the CEO, providing executive, administrative, and strategic support while ensuring seamless coordination between the CEO, Board of Directors, Senior Leadership Team, and key external stakeholders.
• The successful candidate will play a critical role in enhancing executive effectiveness, supporting governance processes, and driving accountability across the organisation.

Key Responsibilities
Executive Office Management

• Manage and coordinate the CEO's calendar, meetings, appointments and travel schedules.
• Prioritise competing demands and ensure efficient management of the CEO's time.
• Prepare meeting agendas, briefing materials, and executive correspondence.
• Track action items and ensure timely follow-up and execution.

Board Governance & Reporting

• Coordinate Board and Committee meetings.
• Prepare and distribute Board packs and supporting documentation. Record and circulate Board minutes and resolutions.
• Track Board action items and management commitments.
• Maintain confidential Board records and governance documentation.

Senior Leadership Team Coordination

• Coordinate Executive Committee and Senior Leadership Team meetings. Consolidate reports and presentations for CEO review.
• Follow up on strategic initiatives and organisational priorities.
• Monitor progress against agreed deliverables and deadlines.

Strategic & Project Support

• Assist in coordinating strategic initiatives and special projects.
• Prepare executive reports, dashboards, presentations, and briefing papers. Conduct research and analysis to support business decision-making.
• Stakeholder Management
• Act as a key liaison between the CEO and internal and external stakeholders.
• Maintain strong relationships with Board members, business partners, suppliers, and senior leaders.
• Ensure timely and professional communication on behalf of the CEO.

Confidentiality & Governance

• Handle highly sensitive and confidential information with discretion.
• Uphold corporate governance standards and organisational policies.
• Maintain secure records and documentation.

QUALIFICATIONS & EXPERIENCE

• Bachelor's degree in business administration, Corporate Governance, Communications, Human Resources, Finance, Law, or a related field.
• Minimum 5-8 years' experience supporting a CEO, Managing Director, Executive Director, or other C- Suite Executive.
• Demonstrated experience managing Board processes and executive governance.
• Strong experience in report writing, presentation development, and executive communication. Advanced proficiency in Microsoft Office Suite, particularly PowerPoint, Excel, and Word.

KEY COMPETENCIES

• We are looking for a candidate who demonstrates:
• Unquestionable Integrity and Confidentiality
• Executive Presence and Confidence
• Strategic Thinking and Business Acumen
• Exceptional Planning and Organisational Skills
• Strong Stakeholder Management Skills
• Excellent Written and Verbal Communication

Attention to Detail

• Ability to Work Under Pressure and Meet Tight Deadlines
• Proactive Problem-Solving Capability
• Professionalism and Sound Judgment

WHAT SUCCESS LOOKS LIKE
The successful candidate will:

• Enable the CEO to focus on strategic priorities by ensuring efficient management of executive activities.
• Deliver high-quality Board and executive reports on time.
• Maintain effective coordination across the Senior Leadership Team.
• Ensure timely follow-up and execution of strategic action items.
• Build strong and trusted relationships with internal and external stakeholders.
• Consistently uphold the highest standards of confidentiality, professionalism, and integrity.