Facilities Manager at Simba Corp

Purpose:
The Head of Facilities is a key position responsible for the strategic and operational management of the Organisation’s facilities and locations and ensure effective delivery of facilities services that meet the needs of business, employees and all visitors to the Company’s locations.

The position shall be responsible for the maintenance and upkeep of the Organisation’s buildings and premises and ensuring that they meet regulatory requirements and health and safety standards in order to support business and operational requirements.

Primary Responsibilities

1. Development and implementation of the annual strategy for facilities management with continuous reports to Senior Management on status of implementation, emerging issues and with recommendations on continuous improvement as it relates to business facilities.
2. Ensure implementation of effective facility management policies across the business and act as first point of contact regarding the same.
3. Manage financial objectives by forecasting requirements, preparing an annual budget, scheduling expenditures, analyzing variances including comparison of actuals to budget, consider outlook and manage activity to deliver agreed financial outcomes.
4. Devise, manage, deliver the annual Facilities budget.
5. Plan and manage group wide facility maintenance services including cleaning, waste disposal and management of outsourced service providers where applicable, ensuring that work is progressing as planned, cost is kept within budgets and work quality is of expected standards with monthly reports to senior management.
6. Supervise maintenance and repair of facilities and equipment and oversee facility refurbishment and renovations and manage end to end project management as required.
7. Property Management- work with Legal and Compliance, Finance, Branch Managers, and other stakeholders in terms of payment of charges, ground rents, ground rates and other statutory payments as well as any lease requirements to ensure compliance.
8. Manage facilities budgets and timelines by ensuring optimal staffing of the Facilities Team and use of requisite tools to complete planned activities.
9. Direct and coordinate the activities of Facilities Teams and sub-contractors in line with the agreed Service Levels.
10. Support the development, negotiation and closure of contracts and service levels agreements and assist with the Quality Management process for appointing and managing of suppliers and contractors related to facilities management.
11. Monitor, review and manage provision of services by contractors and facilities management external service providers to ensure business requirements are met and third-party service providers are maintaining expected standards.
12. Collaborate with HR in the development of on-going programs to ensure employee awareness and compliance to Company’s Health & Safety, and Environment policies.
13. In liaison with Legal & SHEQ departments ensure site compliance and maintain records for health and safety standards and statutory operating license requirements.
14. Allocate and manage facility spaces to ensure optimal efficiency and coordinate intra-office moves and relocation to new offices.
15. Conduct regular status meetings with all stakeholders, keeping the stakeholder’s needs and requirements continuously in view.
16. And any other duties as assigned by the immediate supervisor.

Qualifications and Experience

1. Bachelor’s degree Facilities Management, Facilities Engineering or related qualification such as project management, business operations, the management or construction management
2. Working knowledge of principles and practices of project management.
3. Sound knowledge of health, safety, and environmental regulations.
4. At least 7 years experience in managing facilities preferably in an organization with an extensive property portfolio.
5. Solid computer and systems knowledge.

Critical Competencies Required

1. Strategically Minded
2. Excellent commercial and financial awareness.
3. Analytically-Minded- demonstrated experience in collating and analyzing data.
4. A person of high integrity.
5. Excellent communications and interpersonal skills with the ability to communicate business decisions and changes to working practices clearly.
6. A Problem-Solver with the ability to manage emerging issues with a can-do attitude.
7. Ability to work autonomously and as part of a team.
8. Proven ability to work toward stringent deadlines.