Programme Officer – Advocacy at Family for Every Child

Key Responsibilities:

Advocacy & Ambassadors Programme Support

• Supporting coordination and management of the Advocacy programmes
• Coordinating member National Advocacy Programme (NAP) & Ambassadors Programme grants processes in close liaison with the Finance team
• Coordinating the NAP and Ambassadors monitoring and evaluation, planning and learning and implementation in coordination with the Advocacy lead Senior Programme Advisor and MEAL focal point.
• Supporting the monitoring of the LGBTQI+ thematic projects, the progress of thematic portfolio projects, forecasting budgets and reporting
• Supporting Ambassadors’ preparation and information needs for conferences and events (e.g researching topics, preparing presentations, coordinating logistics, booking interpreters and arranging travel)
• Supporting the follow-up of members’ advocacy strategising process
• Engaging with members and co-facilitating the development of advocacy ideas with the Advocacy lead
• Supporting members’ global advocacy engagement and participation in regional and global interagency platforms.
• Supporting the facilitation of Ambassador sub-groups and implementation of short term projects.
• Supporting the implementation and follow-up of Ambassadors’ individual and co-created plans with the advocacy lead and portfolio leads

US Programme Support

• Coordinating the US national advocacy programme and practice exchange activities on LGBTQI+
• Coordinating Family’s participation in UN events, including contacting strategic partners, preparing for participation in events and collaboration with US-based Family members and CSOs who are not members of Family

Financial Management Support

• Providing relevant input to financial and operational management (e.g. estimating costs, duration or resource requirements of certain activities, when planning)
• Contributing to the rolling budget process, ensuring that actual spend and re-forecasted expenditure is accurately reported

Cross Team and Cross Secretariat Responsibilities

• Building, maintaining and developing relationships with colleagues across all teams in the Secretariat, contributing to the delivery of the Alliance mission and Family for Every Child’s strategy
• Contributing to cross-team work as needed and cross Secretariat project teams
• Acting as focal point to designated members
• Establishing and maintaining efficient administration systems, including digital filing
• Undertaking any other reasonable duties or projects as required to support the work of the Secretariat

Self Management

• Working in a results focused, open and collaborative way with agility, flexibility and a ‘can do’ mentality, enabling colleagues to thrive in a remote working environment

Person Specification & Behaviours:

Education, qualifications, knowledge and experience

Essential

• Educated to Degree level (international Level 6) or equivalent qualification ideally in international development, or social sciences or a related subject
• An understanding of the international development sector, and knowledge of key issues in child protection and child care, in different regions and contexts
• Experience of working with local civil society organisations (CSOs), acknowledging the challenges such agencies face in their day to day work
• Experience in coordinating advocacy programmes, preferably related to child welfare and child rights issues
• Exposure to the the US advocacy environment and some level of exposure to the UN
• Experience of developing concept notes and funding proposals
• Experience of preparing and updating work plans, developing, monitoring and revising project budgets, reporting to management and donor(s)
• Experience of inputting into monitoring, evaluation, accountability and learning (MEAL) processes and systems
• Experience of effective communication at all levels across an organisation
• Experience of operating in an organisation in which a facilitative and consultative style of working is appropriate
• Experience of working in a multicultural setting, demonstrating understanding of working internationally
• Experience of working remotely and with remote-working colleagues
• A high level of English fluency with excellent English written ability to develop complex documents, presenting information clearly for both internal and external use

Skills and personal attributes

Role specific skills:

• Ability to work across different actors, cultural contexts, technical areas
• Demonstrable skill in working with external partners and bringing several stakeholders together for a common goal
• Commitment to the value of local CSOs and practitioners in effecting change
• Ability to work independently and across multiple portfolios and subject areas at the same time
• Ability to demonstrate innovative or start up ideas
• Active listener, engaging people in a solution focused dialogue
• Facilitation skills and an understanding of group dynamics and network dynamics
• Diplomacy and ability to challenge when needed with constructive feedback
• Respectful, empathetic and supportive approach to work with national civil society organisations, which seeks to identify and build on strengths, and acknowledges the challenges such agencies face in their day to day work
• A high level of skill in building and maintaining clear communication and effective working relationships across borders, time zones, organisational boundaries, cultures and languages

The following skills and personal attributes are expected of all staff:

• Flexible and adaptable; willing to contribute to other streams of work and across teams
• Highly skilled communicator, in different formats, and capable of working across languages and cultures (using translation and interpretation support as relevant)
• Flexibility to work outside typical working hours and across time zones, to support cross team working
• Highly organised and self-motivated, able to manage and deliver on multiple concurrent tasks
• Competent IT proficiency across a range of packages, able to learn quickly and troubleshoot problems independently
• Ability to use initiative and work without close supervision, working both as part of a team and as an individual
• Excellent command of English (oral and written) is a must, but working knowledge of Spanish, Portuguese, or French is appreciated to broaden the range of language skills within the Secretariat