FG Warehouse & Distribution Supervisor at Unga Holding

Role Purpose:

• Maintain good warehousing and excellent stock management practices for effective inventory control and availability of sellable stock. Ensure OTIFEF (On Time In Full Error Free) loading and delivery of goods to Kisumu & Eldoret depots, Nairobi Feeds Plant, Distributors/Customers including specific farms and one time orders. The FG Warehouse and Distribution Supervisor also manages both company and contracted fleet

Key Duties and Responsibilities:

• Maintain good warehousing and excellent stock management practices for effective inventory control and availability of sellable stock. Ensure OTIFEF (On Time In Full Error Free) loading and delivery of goods to Kisumu & Eldoret depots, Nairobi Feeds Plant, Distributors/Customers including specific farms and one time orders. The FG Warehouse and Distribution Supervisor also manages both company and contracted fleet

Warehousing and Inventory Control

• Monitor and supervise the loading and offloading of all goods - Feeds, Minerals and Animal Health Products (AHPs) as per the set targets.
• Maintain up-to-date inventory modules at the Plant and both depots to guide on Kanban levels. Share weekly and daily FG products requirements with production and other Plants for production planning and timely replenishments.
• cEnsure prompt posting of products is done and early loading starts to minimize customer TAT (Turn Around Time).
• Issue products in SAP for interplant transfers (IPT) and depots as per the Kanban.
• Ensure 100% manpower utilization within the stores, through effective people management to improve efficiency of operations. Ensure timely closure at the end of a working day.
• Support depots and interplant transfers (IPT) through timely replenishment and complaints handling. Review, process, and post the depots invoices for timely payments.
• Approve reservations for bags and consumables when needed.
• Ensure that the warehouse is secured by both security and staff at the close of business and keys managed in an appropriate manner.
• Lead 2nd Tier meetings with repartees and depots teams for daily work management. Regularly visit the depots.
• Adhere to forklift, jack pallets, bishop stackers and company trucks maintenance schedules for continuity of warehousing and distribution operations.
• Monitor stocks’ shelf life to ensure that there are no expiries in the store and that an effective FIFO and FEFO system is in place

Stocks Reconciliation

• Ensure accurate daily stock takes in all warehouses (Feeds, Minerals and Animal Health Products) for accurate reconciliations and timely replenishments.
• Review all warehouses and depots daily reconciliations and stock movement, interplant transfers and ensure they are sent to the Plant Accountant on time for review.
• Ensure timely, proper filing and accurate documentation of all tally sheets, PODs, dispatch summaries and physical inventory worksheets.
• Carry out all daily checks of products in the store and all transfers in. Reporting any damaged products.
• Follow the procedures for managing damages and market returns.

Distribution

• Approve all the delivery notes for loading and dispatch.
• Delivery planning, timely truck registration and truck allocation to ensure timely start of operations and Depots/Nairobi Feeds kanban fulfillment.
• Collaborate with the Weighbridge Clerk for timely late loading approvals if any to eliminate delays during the loading/offloading process.
• Ensure OTIFEF delivery of products to Kenchic/ special farms/Nairobi Feeds/depots as per the delivery timelines.
• Review the contracted transporters details/documents for timely contracts renewal.
• Efficiently manage company trucks to ensure generation of revenue and minimize costs. Ensure timely review of the company trucks fleet report. Monitor vehicle tracking reports.

​​​​​​​Employee Development & Capacity Building

• Regularly conduct face-to-face feedback sessions with employees and ensure timely closure of all actions.
• Conduct training needs analysis and ensure necessary training is done to boost skills development.
•  In liaison with HR, prepare and ensure timely implementation of employee’s performance development plans.
• Continuously coach and mentor to develop direct reports.

Warehouse & Distribution Reporting

• Prepare monthly stock take valuation reports and share with the Plant Accountant.
• Prepare monthly OTIFEF and KPI reports for circulation to relevant stakeholders.
• Prepare and review fleets reports for company trucks.
• Update and share monthly POD reconciliations with Accounts Receivables.

Safety Health and Environment (SHE), PaTaMu, ERM & Food Safety

• Ensuring FSMS (ISO 22000) and warehouse process controls are practiced and audit citations on the same are closed.
• Conduct root causes analysis on all non–conformities and customer complaints and ensure corrective actions are implemented.
• Support and actively participate in SHE, PaTaMu and ERM initiatives as planned in the Plant.
• Carry out regular safety tools box awareness sessions and trainings.
• Conduct monthly contracted driver’s feedback and safety awareness meetings.
• Identify and address all quality and feed safety biosecurity issues during daily operations.
• Ensure safety in the warehouse by monitoring stacking and clearing gangways