Finance & Administration Coordinator - Kenya (6 Months Fixed Term)- Garissa at Village Enterprise

• This is a full-time staff member, 40 hours per week. The individual might be required to work on some weekends and occasionally holidays depending on the magnitude of work. A Village Enterprise Finance and Admin Coordinator is passionate about alleviating poverty in their region and dedicated to their roles .

Core Program 20%

• Support in the implementation of the grant disbursement process, including in receipt generation, grant application review and participate in filing after disbursements have been completed.
• Actively participate as part of the grant disbursement team by facilitating payments through the mobile money transfer.
• Support the Country Director/Country Managers /County Leads in the development of annual disbursement schedule
• Identify tools, resources, and best practices to help improve the core program

General Finance 25%

• Monitor operating expenditures as they compare to the annual budget and share the report
• Processing of monthly payroll including timely payment of all statutory deductions e.g. PAYE, NSSF, NHIF & HELB (Kenya), IPP, Social security
• Preparation and uploading of the approved payroll transactions to Sunlax
• Undertake other financial and administrative tasks when necessary

Compliance 15%

• Ensuring taxes and other statutory deductions are paid on time e.g. PAYE, NHIF, NSSF, HELB
• Supporting procurement processes and ensuring all documentation is provided
• Responsible for ensuring VE accounting policies are stringently followed and educating staff on these policies as required
• Regular follow ups and provide support in developing mechanisms to ensure that advances have been issued and accounted within the required timelines and as per the policy.
• Safeguarding: Participate in the planning of the safeguarding visits for F&A staff once every quarter and also facilitate at least one safeguarding visit per quarter.
• Net Suite 10%
• Take part in data entry by ensuring that transactions are correctly entered and supporting documents are uploaded to the transaction page.
• Provide the appropriate financial information as requested by the staff.
• Perform monthly Net Suite reviews - field office reviews

Reporting 10%

• Reconciliations as designated by the F&A Manager
• Daily Cash on Hand reporting and uploading to Box
• Preparing monthly Budget vs Actual reports and presenting to CD on a monthly basis

Audits 10%

• Take a lead role in supporting the internal and external auditing processes
• Ensure the audit documents requested are available in the allotted time
• Once the audit is completed support in ensuring that all documents are correctly refiled
• Report any financial issues to the Finance Manager immediately

Administration 10%

• Support in the tracking of office equipment and documentation once it leaves the office
• Support the procurement process, certifying that Village Enterprise is getting the best value for money on office related purchases
• Monitor the Field Bills Calendar and ensure that all Village Enterprise bills/invoices are paid on time
• Responsible for the proper supporting documents being attached to all payments and filed accordingly (invoices, PVs, budgets, e.t.c.)

Requirements

Qualifications and Skills:

• Bachelor's degree in Accounting, or Finance.
• CPA - K Certification
• Proven experience of at least 5 years in Accounting, preferably in the NGO or humanitarian sector.
• Strong organizational and coordination skills.
• Excellent attention to detail and ability to multitask.
• Proficient in using MS Office applications (Word, Excel, PowerPoint).
• Good communication and interpersonal skills.
• Knowledge of procurement processes and best practices.
• Ability to work effectively in a team and independently.