Finance & Administration Executive at Turnkey Africa Kenya

JOB PURPOSE

The position is responsible for executing all financial operations and supporting the business.

DUTIES AND RESPONSIBILITIES

Assist with bookkeeping

• Maintaining the general ledgers in QuickBooks
• Bank Reconciliations
• Maintenance of Fixed Assets schedule
• Preparing, sharing of client invoices, Record & track of Customers payments and Customer Statements.
• Record & Keep track of Suppliers Invoices
• Preparing client invoices and following up on the same
• Data capture on accounting tool (QuickBooks), and preparing reports for review by your supervisor

Project costing and timesheet

• Collection and analysis of project and product managers time sheets and prepare a timely report in excel for use in project accounting.

Payroll and Pension Management

Management of Petty cash and other disbursements

• Handling petty cash and preparation of the schedule for reimbursement.
• Reconciliation of airtime and internet bundles and allowances
• Preparing disbursements for employees who travel and tracking their travel dates.

Assist with management of Taxes

• Assisting in prepare/ filing of VAT, W/TAX, NHIF, NSSF, PAYE, HELB
• Assisting in liaising with KRA on all queries

Assist in Financial Reporting and analysis

• Assist with budgeting process, reviewing and analyzing actual vs. budget numbers
• Prepare monthly financial statements and variance analysis against budget (monthly, quarterly, annually)

Assist with office administration

• Office supplies management
• Supervision of office support staff
• Responsible for general office and compound tidiness, repairs and maintenance
• Any other duties assigned

Minimum Requirements

Minimum Requirement

• Bachelor's Degree in Finance & Accounting
• CPA Level 5
• 4 Years’ Experience in a Finance Department in a busy organization
• Experience with working with an accounting system

Competencies and Attributes

• Ability to manage multiple tasks to ensure on-time delivery and quality
• Excellent communications skills – Written and verbal
• Strong computer skills
• Attention to accuracy
• Strong negotiation and vendor management skills.
• Good understanding of procurement process & technical know-how
• Has strong management skills and conflict resolution skills
• Ability to work with a team