Finance & Administration Officer at Institution of Surveyors of Kenya (ISK)

Specific Responsibilities

• Prepare, analyze, and monitor financial reports, and monthly cash flow forecasts to support strategic decision-making;
• Assist in budget preparation, forecasting, and monitoring expenses to ensure cost efficiency;
• Ensure that proper financial procedures/systems are operated and maintained in compliance with relevant institutional policy and accounting standards;
• Oversee daily financial operations, including accounts payable and receivables, payroll, general ledger functions and ensure timely remittance of deductions;
• Ensure timely and accurate examination of all vouchers for approval and further ensure that all payments processed are within approved work plan & budget
• Prepare and maintain an inventory of the institution assets for accounting and insurance purposes;
• Ensure adherence to government laws, donor policies, and internal financial procedures;
• Direct and oversee all aspects of administrative support for the Institution including but not limited to office management and logistics;
• Oversee the procurement i.e. manage purchasing, supplier databases, and material/inventory records of the Institution.
• Human resources support for example assists with medical cover, and staff welfare priorities;
• Coordinate with internal staff, management, and external partners and/or banks, and financial institutions; 
• Maintain physical and electronic filing systems for all records and manage libraries at the headquarters and distribution of materials to equitably between headquarters and ISK branch networks;
• Performing any other lawful duties as may be assigned.

Key competencies

• Attention to Detail: Crucial for accuracy in financial data.
• Analytical Thinking: Investigating issues and providing insights.
• Communication: Clearly explaining financial concepts to non-finance staff.
• Problem-Solving: Resolving financial and operational hurdles.
• Integrity, Ethics and accountability: High level of honesty and trustworthiness.
• Teamwork and Interpersonal Skills collaborating with diverse teams.
• Strong organizational, time management, and multitasking abilities.
• Proficiency in MS Office and financial software.
• Good communication (written/verbal) and problem-solving skills.
• Digital Literacy: General computer proficiency.
• Strong interpersonal skills.

Technical Skills:

Qualifications

• Must hold a degree in Bachelor of Commerce (Accounting), Business Administration (Accounting Option), or related fields;
• A holder of CPA(K) qualifications;
• Accounting Software e.g. QuickBooks, Sage, SUN System, Xero.
• Microsoft Office Suite e.g. Advanced Excel and Word skills, Access, Power Point are vital.
• Membership to a professional body will be an added advantage;
• Professional training in human resource and administration will be an added advantage;
• At least 8 years experience in the accounting and finance field in non-profit organization, membership associations etc.