Finance & Administrative Specialist (Consultant) at John Snow Inc (JSI)

Position overview 

CHISU- Project is hiring a Finance & Administrative Consultant who will be responsible for putting  in place accounting, procurement and financial reporting systems.  She/He will work closely with  the technical team in country, and the Finance and Operations Director, Program Officer, Contracts  Manager, Finance and Operations Manager, and Program Coordinator at JSI headquarters (HQ) to  ensure the program’s compliance with JSI accounting systems and procedures, all relevant USAID  rules and regulations, and all financial and legal requirements of the Government of the Kenya.  

Specific duties and responsibilities 

• Prepare  and  process  the  monthly  field  accounts  documentation,  including  QuickBooks vouchers  and  reconciliation  reports;  lead  the  preparation  of  monthly  cash  flow  requests, working closely with the program’s technical team in country, for submission to HQ 
• Work closely with CHISU at the headquarters (HQ) level, to ensure overall program compliance with USAID rules and regulation, track program spending; ensure the appropriate and effective use of resources in compliance with USAID rules and regulations, JSI policies, and the law of the Government of the Kenya, with minimal risk exposure to the program 
•  Ensure that all JSI program spending in country is reasonable, allocable, and well- documented 
•  Track and report on project spending and financial status on a monthly basis 
•  Ensure that all transactions and activities are conducted in accordance with JSI financial and administrative regulations 
•  Provide support in any audits or finance and administrative reviews of JSI/projects  
•  Procure  and  process  Purchase  Orders  following  USAID  and  JSI/projects’  regulations, including vehicles and equipment 
•  Support maintenance of Project inventory according to USAID and JSI rules and regulations 
•  Process travel advance requests and reimbursements for staff for field expenses and maintain advance records for all field trips 
•  Process transportation allowances and per diems for training workshop participants and compile the necessary documentation; may include travel within Kenya 
•  Proactively identify and respond to any implementation, personnel, and/or other management challenges as they arise, in close consultation with HQ as needed 
•  Work with Resident Advisor to maintain and secure program inventory 
•  Other duties as may be assigned  

Minimum qualifications: 

•  Certified accountant with financial specialization or equivalent combination of training and experience 
•  Three to five years’ experience supporting the finances of an international development program USAID donor experience is required 
•  Proven  skills  in  organizing  and  supporting  financial  operations,  procurement  and  local  contracting  
•  Demonstrated ability in analyzing financial documents, projections, expenditures, and accruals 
•  Skills in program planning, budgeting and financial analysis  
•  Familiarity  with  and  proven  ability  to  use  standard  accounting  and  spreadsheet  software  including Microsoft Excel (knowledge of Quickbooks required) 
•  Fluency  in  French  and  English  with  an  ability  to  communicate  effectively  on  financial  operations 
•  Ability to work independently and multi-task in a team setting with minimal supervision 
•  Attention  to  detail  and  ability  to  pick  up  new  skills  quickly  and  to  understand  the  broader  context of program management 
•  Must be able to maintain confidentiality for all company and staff proprietary matters.  
•  Able and willing to travel within the country when required