Finance and Administration Assistant (Short-term Contract) at CARE

Accounts Payable (AP) / Global AP Process Support and Implementation - 40%

• Review all supporting documents and ensure supporting documents are accurate; entries are done correctly to the appropriate account codes
• Provide guidance to staff and budget holders where coding is not done correctly and recommend adjustments accordingly where necessary to comply with donor requirements or accounting standards and organization policies
• Raise purchase requisitions in the Enterprise Resource Planning (ERP) system
• Process and ensure accuracy of staff travel advances, reimbursements and travel expense reports

Year-end Process - 20%

• Conduct Trial Balance analysis to establish accuracy of the balances and make the necessary changes on any outstanding balances
• Review all transactions and reconcile the Accounts Payable and Accounts Receivable to the General Ledger
• Follow up any exceptions identified during the analysis and resolve them or refer to the Finance and Operations Manager where guidance is required
• Conduct the year end physical inventory count and verification process
• Support on the vendor pre-qualification exercise and ensure vendor onboarding done accurately

Travel and Events Management - 30%

• Provide support on events management requests coming from the region, country offices and the wider organization
• Maintain oversight of efficient and cost-effective local travel and transport related activities (taxis and rental vehicles) for staff locally and visitors from abroad
• Flight bookings and management: ensure that bookings are made on the most competitive fares
• Coordinate local staff movement i.e. organize pick up and drop off for staff who arrive and depart from other countries
• Administration of taxi applications to ensure timely, accurate and updated data maintenance

Other Responsibilities - 10%

• Support procurement of local service providers for office services
• Provide support on regional finance and administration requests

Key Competencies

• Customer focus - internal and external
• Problem solving
• Functional technical skills
• Planning
• Informing
• Managing and measuring work
• Process management
• Excellent verbal and written communication skills

Qualifications and Experience

• At least 2-3 years' experience in a similar position
• A Minimum of a Bachelor's Degree in Accounting, Business Administration or Finance
• Professional qualification in Accounting, with a minimum of CPA Part 2 or equivalent in ACCA is required
• Proficiency in Microsoft Office, and good skills in using ERP - financial software applications
• Strong analytical skills with ability to set priorities, complete work with minimal supervision, and meet deadlines