Jobs at CARE

Accounts Payable (AP) / Global AP Process Support and Implementation - 40%

• Review all supporting documents and ensure supporting documents are accurate; entries are done correctly to the appropriate account codes
• Provide guidance to staff and budget holders where coding is not done correctly and recommend adjustments accordingly where necessary to comply with donor requirements or accounting standards and organization policies
• Raise purchase requisitions in the Enterprise Resource Planning (ERP) system
• Process and ensure accuracy of staff travel advances, reimbursements and travel expense reports

Year-end Process - 20%

• Conduct Trial Balance analysis to establish accuracy of the balances and make the necessary changes on any outstanding balances
• Review all transactions and reconcile the Accounts Payable and Accounts Receivable to the General Ledger
• Follow up any exceptions identified during the analysis and resolve them or refer to the Finance and Operations Manager where guidance is required
• Conduct the year end physical inventory count and verification process
• Support on the vendor pre-qualification exercise and ensure vendor onboarding done accurately

Travel and Events Management - 30%

• Provide support on events management requests coming from the region, country offices and the wider organization
• Maintain oversight of efficient and cost-effective local travel and transport related activities (taxis and rental vehicles) for staff locally and visitors from abroad
• Flight bookings and management: ensure that bookings are made on the most competitive fares
• Coordinate local staff movement i.e. organize pick up and drop off for staff who arrive and depart from other countries
• Administration of taxi applications to ensure timely, accurate and updated data maintenance

Other Responsibilities - 10%

• Support procurement of local service providers for office services
• Provide support on regional finance and administration requests

Key Competencies

• Customer focus - internal and external
• Problem solving
• Functional technical skills
• Planning
• Informing
• Managing and measuring work
• Process management
• Excellent verbal and written communication skills

Qualifications and Experience

• At least 2-3 years' experience in a similar position
• A Minimum of a Bachelor's Degree in Accounting, Business Administration or Finance
• Professional qualification in Accounting, with a minimum of CPA Part 2 or equivalent in ACCA is required
• Proficiency in Microsoft Office, and good skills in using ERP - financial software applications
• Strong analytical skills with ability to set priorities, complete work with minimal supervision, and meet deadlines

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Responsibilities

• Compliance Function
• The compliance function is integrated into the Award Management Solutions (AMS) Donor Compliance Assurance Unit in a matrix management style framework. The compliance function has a dotted line reporting to the AMS Director Donor Compliance Assurance.
• In alignment with the global compliance program, prepares a plan for short term and long terms compliance reviews in the region covering critical aspects of compliance. Contributes to the development and finalization of the yearly Global Compliance plan
• Undertakes the comprehensive compliance activity of the Country Office and conducts focused compliance reviews on topics of concern. Carries out compliance health checks (on site and remote) using standardized tools, approach, reporting and timelines developed by AMS under the global compliance program as per approved yearly plan.
• Risk management
• Works with the CO to incorporate risks and issues identified in the compliance program health checks into ROAR.
• Evaluate and contribute to the improvement of risk management, control, and governance process in the following areas:
  • Compliance with internal policies and external regulations.
  • Accomplishment of operational objectives
  • Reliability and integrity of information
  • Efficiency of processes.
  • Safeguarding assets from loss and misuse
• Ensure that the COs Senior Management and Regional Management team are immediately notified of concerns or reports of violations relating to accounting, internal controls, auditing, regulatory, or financial matters; violations relating to members of senior management; or violations of any of the policies that are designed to ensure that CARE operates in an ethical manner.
• Propose changes in the policies and procedures and its related activities to prevent illegal or improper conduct,
• Develop training and education programs for internal policies, donor requirements and applicable government laws and regulation changes and topics identified as potential risk areas.
• Fraud Management
• Ensure CARE International Policy on Fraud and Corruption – Awareness, Prevention, Reporting and Response is understood and complied with.
• Ensure Fraud incidents are timely reported to the Donors, CMPs, Award Management Solution and Regional Office.
• Assess the effectiveness of fraud risk management in the country offices within the region, and apprise the Regional Management Team (RMT);
• Provide quarterly information to the HQ Internal Audit and Regional Management Team on the status of investigations within the region.
• Ensure that the implementation of recommendations, and CO management actions to mitigate the fraud risk, in response to investigations, are adequate and timely. Escalate any issues to RMT as needed.
• Support COs to Manage Communication with Donors and CMPs.
• Conduct Investigation as per the Fraud Investigation Standard Operating Procedures.
• Follow up on the investigations, implementation of investigators recommendations and Semi – Annual Review.
• Share lessons Learned across the Region in fraud risk management.
• Partnering with the wider organization
• Work with CUSA IA on the reported Fraud Incidents; ensure fraud investigation start on time, required reports are submitted to CUSA IA and Donor/CMPs and Country Offices take and report remedial actions on time.
• Work with CUSA IA to ensure Internal Auditor’s recommendations are implemented with the Country Offices within provided timeframe.

Qualifications

• Bachelor’s degree in accounting, Finance, or Business Management and CPA/ACCA or equivalent.
• Minimum 5 years of experience in auditing, compliance with working knowledge of classical compliance techniques and tools including problem solving, corrective action and auditing Facilitation skills to conduct training sessions for small, medium, and large-sized groups.
• Experience with major donor audits (e.g., USAID, EU, ECHO etc.)
• Strong oral and written communication skills; Customer focused while handling multiple priorities.
• Ability to quickly learn new systems, processes, and procedures and adapt local practices to global standards.
• Good leadership, coaching, and negotiation skills.
• Ability to work on teams, work at a detailed level and understand the larger picture.
• Proficiency in Microsoft Office including Excel and Word.
• Proficiency in using PeopleSoft.
• Core competencies include – Building effective teams; Functional/technical skills; process management; Organization agility; Managing diversity; Command skills; planning and communicating with impact.