Finance and Administration Associate at Stanford University

• The Finance & Administration Associate is responsible for supporting program execution and overall administration at the Stanford Seed East Africa office. The successful candidate will work directly with the Regional Director, F&A Manager, Program and Network Managers to support the Seed Transformation Program, Seed Transformation Network, and other priorities. The candidate should have a strong eagerness to continuously expand knowledge in diverse business areas, policies, and procedures pertinent to administration. The Finance & Administration Associate reports to the Regional Director, Seed East Africa, in Nairobi.

CORE DUTIES

• Leads recruitment administration for all program participants and staff hiring.
• Captures data from recruitment activities and roadshows and follows up with links and application details/information.
• Responsible for making follow up calls to program applicants with regards to submission of required materials, payments, and otherwise.
• Responds to applicants’ and other electronic inquiries and routes them to appropriate individuals.
• Arranges flight reservations, hotel bookings, and ground transportation for Seed staff and business coaches in East Africa.
• Supports the execution of activities related to the Seed Transformation Program, Seed Spark, Seed Transformation Network, and other programs offered by Stanford Seed.
• Offers general accounting and administrative assistance to the Finance and Administration Manager, including issuing invoices to program participants.
• Oversee and/or process a variety of financial transactions; produce, monitor, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
• Coordinates meetings and assists with routine conferences including scheduling rooms, managing equipment, ordering meals, and assembling materials.
• Supports the Regional Director with calendar coordination and transcribes meeting minutes; and agenda items in team meetings.
• These duties may be adjusted as needed to suit the business needs of the Seed East Africa Program.

MINIMUM REQUIREMENTS

Education and Experience 

• Four-year college degree from an accredited university, and at least 2 years of relevant experience, or a combination of education and relevant experience. Business, Accounting degree, CPA or similar designation preferred.

Knowledge, Skills, and Abilities

• An advanced level of fluent English skills both oral and written. 
• Strong financial skills including thorough knowledge of accounting principles and practical experience in business fundamentals.
• Demonstrated expertise with internet banking. 
• Advanced computer skills and demonstrated experience with office software and email applications including Microsoft Word, PowerPoint and Excel.
• Demonstrated ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines, working independently and collaboratively as appropriate with professional colleagues both within the center and abroad in a team-oriented environment.
• Demonstrated success in following through and completing projects. 
• Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness. 
• Excellent attention to detail with a high level of accuracy.
• Demonstrated creativity, problem solving, critical analysis, initiative, judgment, and decision-making skills.
• Ability to take initiative and ownership of projects.
• Ability to work well independently, but also to seek or offer assistance when needed.