Finance and Administration Manager (FAM) at Ananda Marga Universal Relief Team (AMURT)

Description

(Ananda Marga Universal Relief Team) AMURT seeks a Finance and administration Manager for the anticipated KENYA HEALTH PARTNERSHIPS FOR QUALITY SERVICES (KHPQS)- HIV, FP/RMNCHN, Nutrition and WASH program.

The Finance and Administration Manager (FAM) reports to the COP and is responsible for overseeing all aspects of budgeting; financial management and reporting; contract/sub-award procurement and management; human resources management, asset management, logistics, and prime award compliance with terms and conditions of the award. The FAM oversees all activity operations.

Responsibilities

Preparation of donor reports

• Prepare donor reports in alignment with AMURT and USAID requirements
• Maintain files for approved grants and special projects showing:
• Agreement and donor regulations
• Approved budget and proposals
• Financial reports sent to donors
• Any other grants correspondence
• Review and where necessary provide appropriate expense codes for items requested by project staff to ensure accurate postings
• Prepare analysis of grant expenditure for management action to help in monitoring the burn rate for grants and special projects.

Compliance with grants regulations requirements

• Review expenses charged to grants for accuracy and completeness.
• Ensure grant projects close out procedures are done according to the donor guidelines.
• Ensure donor requested information is submitted on time.
• Ensure grant implementation and reporting follows donor rules and regulations.
• Work closely with the procurement department to ensure compliance with grants procurement guidelines
• Reconcile with the payroll.
• Coordinate grant project audits & reviews and follow up on audit recommendations to ensure 100% implementation.
• Actively participating and facilitating in project start up workshops to ensure financial aspect of projects are fully understood.
• Field monitoring visits.

Sub grantee Management and capacity building

• Conducting due diligence for new sub-grantees to ascertain strength of partners’ systems.
• Taking lead in sub-granting process, ensuring grant agreement are well executed.
• Monitor sub-grantee financial performance and adherence to donor regulations
• Enhance financial capacity of Sub grantees through continuous training based on need and the due diligence outcomes
• Review of sub-grantee’s financial report
• Maintain records and files on each sub-grantee

Leadership and Staff Management

• Ensure strong and positive leadership is provided to fiancé administration team of the assigned grant.
• Coordinate professional and personal development of finance project staff for assigned grant through adequate orientation, on the job coaching, identification of training needs and opportunities
• Ensure effective performance management as per AMURT guidelines and standards
• Ensure staff capacity is developed to enhance efficiency in execution of duties
• Create an environment that enhances team development
• Ensure positive supervisory skills are developed

Grant Financial risk management

• Ensure all grant projects are audited according to the donor requirements.
• Ensure that findings and recommendations from audits and various donor accountability mechanisms are acted upon in a timely and effective manner in consultation with Operations Team.
• Ensure the grant operate within AMURT internal control systems to mitigate risks and ensure accountability that will result in good audit ratings
• Ensuring payroll grant charges for assigned grant are accurately captured through the system.
• Work with the donors to develop Terms of reference for special purpose grant audits

Qualifications

• A Master’s degree in Business Administration, Accounting, Finance, Human Resources, or other relevant fields.
• Professional accountancy qualification (Certified Public Accountants – CPA, Association of Chartered Certified Accountants – ACCA, or equivalent membership of a recognized professional accountancy organization in good standing).
• A minimum of 7 years of experience overseeing grantee compliance with donor requirements for activities of similar dollar value
• A minimum of 7 years of experience supervising overall operations of donor-funded activities (e.g. teams of human resource, logistics, grant/contract, and finance staff).
• Demonstrated financial management, strong analytical and computer skills, with emphasis on budgeting and financial analysis