Finance and Administration Manager – Kenya Digital Health Ecosystems Activity at ICF Incorporated

• ICF is seeking candidates for the role of Finance and Administration Manager for the anticipated five-year, U.S. Agency for International Development (USAID)-funded Digital Health Ecosystems in Kenya. The purpose of this five-year project is to increase country ownership and management of one national integrated and comprehensive sector-wide health information ecosystem to achieve health systems outcomes of equity, quality, and resources optimization. The program will build on and strengthen local capacity in digital health technologies’ adoption to promote the use of an integrated and comprehensive digital health ecosystem, lead systems evolutions management, and sustain health systems outcomes of equity, quality, and resource optimization with broad based partners from the private sector, North American Technology giants and both local and global academia.
• The position is anticipated to be based in Nairobi Kenya but may require occasional travel.
• The Finance and Administration Manager will support the project team in their day-to-day management and administrative duties.  Primary duties include budget management, tracking invoices and purchase orders, logistics management, and any other financial or operational planning and tracking related to this task order execution. He/she will oversee day-to-day operations and financial management of the project.

Responsibilities:

The Director’s primary responsibilities would include ensuring overall compliance with ICF policies and USAID rules and regulations. The Finance and Administration Manager manages all aspects of program operations and administration, providing effective support in finance, procurement, asset management, subcontractor management, security, project start up, and project close-out. The Finance and Administration Manager will play a key role in supporting the project director and relevant team members to effectively achieve the results defined in the contract and ensure that all activities remain within budget. Responsibilities specifically include:

• Provide the management team with monthly financial reports including overall activity budget status (budget tracker) and work plan budgets’ status, and ensure potential issues are identified and addressed.
• Provide effective oversight and support to recipients of sub-awards to ensure consistent compliance with the terms of their agreements including financial management and compliance with funder regulations.
• Work with project leadership on project work plans, timelines, and logistics. Ensure that all financial information is consolidated on time and provided to the Chief of Party as appropriate for analysis and dissemination.
• Monitor expenses against the program budget, and provide precise, detailed, reports during project start up and throughout implementation and close-out.
• Work with project team to procure goods and services, ensuring competitive and compliant procurement processes, tracking invoices and payments, and monitoring vendor performance.
• Collaborate with project leadership to identify resources that help the program meet its goals, deliverables, and milestones. Monitor financial performance and progress toward objectives.
• Directly supervise the other finance and operations project staff and advise project staff on contractual requirements. And serve as the point of contact for staff traveling in-country in the event of resource needs or emergencies.
• Provide training on financial management, recordkeeping operational systems, and policies as needed.
• Oversee financial, operational, and administrative functions of the execution of subcontracts. Review and audit sub awardees’ reports, budgets, expenses, and proposals to ensure compliance with award terms and USAID regulations and maintenance of accurate financial records.

Qualifications:

• Master’s degree in business, finance, accounting, commerce, international relations, or related field.
• Certified/Chartered Public Accountant (CPA), Association of Chartered Certified Accountants (ACCA) or equivalent qualification is required for this position.
• 10 + years of relevant technical experience managing regulatory, contractual, legal and financial compliance requirements associated with U.S. Government funding including USAID financial management rules and regulations.

Preferred Experience and Qualifications:

• Demonstrated financial management, analytical and computer skills, with emphasis on budgeting and financial analysis.
• Excellent computer skills, particularly Microsoft Office applications, accounting software such as QuickBooks, and internet skills.
• Experience with start-up and close-out project activities in multiple countries with varied scopes of work is required.