Finance and Administration Officer at Crown Agents Ltd

MAIN RESPONSIBILITIES OF THE JOB

Financial Accounting

• Ensure comprehensive financial accounts are maintained for CA Kenya to comply with local regulations & corporate governance
• Record all financial transactions by entering them into the accounting system
• Review the monthly P&L and balance sheet of the CA Kenya, ensuring that the balance sheet is reconciled monthly
• Liaise with HQ to ensure finance month end processes are completed in line with deadlines
• Manage the timely preparation & submission of the annual statutory accounts for the CA Kenya and liaise with the external auditors regarding the annual audits

Management Accounting

• Manage and review monthly management accounts providing detailed commentary for actual versus budget analysis
• Assist management with the preparation and review of required budgets and forecasts, including the annual corporate CA Kenya budget
• Preparation of meaningful statistics, KPIs and variance analysis
• Posting of required month end journals such as accruals and prepayments

Project Accounting

• Manage the project accounting for any locally delivered contracts
• Work with project managers to ensure project expenditure incurred in line with budget whilst adhering to all client and internal CA controls
• Support in the preparation and submission of client reports as and when required

Treasury

• Forecast cash flow positions, related funding needs from HQ, and available funds for HQ cash-pooling
• Ensure that sufficient funds are available to meet ongoing operational and project delivery requirements
• Maintain and implement a system of polices and procedures that create an adequate level of control over treasury activities

Payroll

• Undertake the preparation of the monthly payroll ensuring all necessary payment adjustments and deductions are efficiently and accurately reflected
• Ensure compliance with internal CA payroll policies as well as local statutory payroll and tax requirements

Control Function

• Ensure that adequate financial and internal audit controls are in place, are aligned with group polices and are monitored on a regular basis
• Substantiate financial transactions by reviewing and verifying supporting documentation

Fixed Assets

• Manage the fixed asset process, ensuring assets are correctly capitalized, depreciated and disposed in line with internal controls and processes

Taxation

• Ensure that local taxation requirements for the CA Kenya are adhered to including meeting Revenue Authority deadlines (corporation tax, sales tax, withholding tax, payroll etc)
• Liaise with company secretary to ensure prompt filing of company documents and statutory returns as and when due
• This role may be required to ensure taxation and legal compliance for Crown Agents Uganda Ltd

Office Operations

• Ensure relevant insurance (WIBA, Personal Accident, medical, asset etc) is in place, manage regular payments and coordinate claims as the need arises
• Manage membership to group pension scheme ensuring liaison with the fund and making timely payments of staff contributions
• Oversee the management of office operations and ensure the smooth running of the office
• Ensure all licenses, business permits are obtained and renewed within the legal requirements

Line Management

• Line manage and successfully develop the Admin Assistant/Officer

Requirements

Qualification

• Minimum of a degree in Accounting, Finance or equivalent
• Full professional qualifications in accounting CPAK, ACCA or similar.

Experience

• Minimum 5 years’ professional experience in finance
• Proven track record in financial accounts and management reporting
• Ability to handle multiple tasks simultaneously, set priorities and work independently
• Experience of working in an international organisation.
• Knowledge of local tax legislation required.
• Experience with Sun Accounting System (desirable not essential)