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  • Posted: Apr 4, 2023
    Deadline: Apr 17, 2023
  • Never pay for any CBT, test or assessment as part of any recruitment process. When in doubt, contact us

    Working side by side with governments and people across the world we help countries to perform better/ We are an international development company that partners with governments, aid agencies, NGOs and companies in nearly 100 countries. Taking on clients’ fundamental challenges, we make lasting change to the systems and organisations that are vital ...
    Read more about this company


    Finance and Administration Officer


    Financial Accounting

    • Ensure comprehensive financial accounts are maintained for CA Kenya to comply with local regulations & corporate governance
    • Record all financial transactions by entering them into the accounting system
    • Review the monthly P&L and balance sheet of the CA Kenya, ensuring that the balance sheet is reconciled monthly
    • Liaise with HQ to ensure finance month end processes are completed in line with deadlines
    • Manage the timely preparation & submission of the annual statutory accounts for the CA Kenya and liaise with the external auditors regarding the annual audits

    Management Accounting

    • Manage and review monthly management accounts providing detailed commentary for actual versus budget analysis
    • Assist management with the preparation and review of required budgets and forecasts, including the annual corporate CA Kenya budget
    • Preparation of meaningful statistics, KPIs and variance analysis
    • Posting of required month end journals such as accruals and prepayments

    Project Accounting

    • Manage the project accounting for any locally delivered contracts
    • Work with project managers to ensure project expenditure incurred in line with budget whilst adhering to all client and internal CA controls
    • Support in the preparation and submission of client reports as and when required


    • Forecast cash flow positions, related funding needs from HQ, and available funds for HQ cash-pooling
    • Ensure that sufficient funds are available to meet ongoing operational and project delivery requirements
    • Maintain and implement a system of polices and procedures that create an adequate level of control over treasury activities


    • Undertake the preparation of the monthly payroll ensuring all necessary payment adjustments and deductions are efficiently and accurately reflected
    • Ensure compliance with internal CA payroll policies as well as local statutory payroll and tax requirements

    Control Function

    • Ensure that adequate financial and internal audit controls are in place, are aligned with group polices and are monitored on a regular basis
    • Substantiate financial transactions by reviewing and verifying supporting documentation

    Fixed Assets

    • Manage the fixed asset process, ensuring assets are correctly capitalized, depreciated and disposed in line with internal controls and processes


    • Ensure that local taxation requirements for the CA Kenya are adhered to including meeting Revenue Authority deadlines (corporation tax, sales tax, withholding tax, payroll etc)
    • Liaise with company secretary to ensure prompt filing of company documents and statutory returns as and when due
    • This role may be required to ensure taxation and legal compliance for Crown Agents Uganda Ltd

    Office Operations

    • Ensure relevant insurance (WIBA, Personal Accident, medical, asset etc) is in place, manage regular payments and coordinate claims as the need arises
    • Manage membership to group pension scheme ensuring liaison with the fund and making timely payments of staff contributions
    • Oversee the management of office operations and ensure the smooth running of the office
    • Ensure all licenses, business permits are obtained and renewed within the legal requirements

    Line Management

    • Line manage and successfully develop the Admin Assistant/Officer



    • Minimum of a degree in Accounting, Finance or equivalent
    • Full professional qualifications in accounting CPAK, ACCA or similar.


    • Minimum 5 years’ professional experience in finance
    • Proven track record in financial accounts and management reporting
    • Ability to handle multiple tasks simultaneously, set priorities and work independently
    • Experience of working in an international organisation.
    • Knowledge of local tax legislation required.
    • Experience with Sun Accounting System (desirable not essential)

    Method of Application

    Interested and qualified? Go to Crown Agents Ltd on to apply

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