Finance and Administration Officer at International Institute For Legislative Affairs

ROLES AND RESPONSIBILITIES OF THE POSITION

• Advise CEO and officers on all budget and finance matters;
• Liaise with programme officers in preparation of annual, periodic and project workplans and budgets;
• Ensure timely and accurate financial reporting as per the terms of ILA’s contractual agreements with donors;
• Set up and administer accounting and administrative systems, processes and procedures as required by the organization, donors and as per statutory requirements.
• Establish systems and procedures for the efficient management of the organization and its records.
• Ensure maintenance of accurate and complete accounting records
• Ensure continuous management of cash flows
• Institute and enforce controls over ILA’s assets and financial resources,
• Ensure preparation of timely and accurate financial reports as per management, donor and statutory requirements
• Coordination of internal and external audit processes
• Provide financial guidance in fundraising; including but not limited to constant donor liaison, timely extraction of fundraising budgets, attending meetings with donors, participate in funding negotiations and reporting meetings.
• Ensure maintenance of a comprehensive fixed asset register and that all assets are accounted for and safeguarded from losses arising from fraud, waste, extravagance, inefficient administration, poor value for money purchases, etc.
• Set up of reliable financial and procurement policies and guidelines and ensuring efficient and effective implementation of the same
• Providing support to programs; financial or otherwise from time to time Such other related responsibilities that may come up and/ or may be assigned by the Chief Executive Officer from time to time

QUALIFICATIONS AND EXPERIENCE REQUIRED

• Minimum Bachelor of Commerce degree, with a major in Accounts/Finance
• CPA (K)
• At least 5 years’ experience with at least three years working within an NGO/CSO setup
• Training in project management
• Active member of ICPAK