Finance and Administration Officer at Terre des hommes (TDH)

Responsibilities and Tasks

Country Office Administration & ICT

• In consultation with the Finance and Administration Manager, coordinate the day-to-day management of the Country and Field offices and office assets and consumables, as per established TdH NL procedures.
• Maintenance of up to date Assets Registers.
• To facilitate sound data entry systems for the country office and TdH NL partners in-country; and take appropriate and timely action in consultation with the Head Office in case of ICT issues.
• To ensure a proper filing system is in place for all Country and Implementing Partners documents.

Finance

• To assist with the  preparation and monitoring of operational budgets, in consultation with the Finance and Administration Manager..
• To be responsible for all financial transactions as per established procedures, as well as maintain up-to-date accounts in QuickBooks, including filing and safekeeping of documentation.
• To ensure timely preparation of vouchers and provide all supporting documentation for review and approval.
• To process payments (Cash and Bank) as scheduled.
• To be responsible for compiling and submission of accurate, timely and complete monthly financial reports of the Country Office and co-implemented projects.
• To ensure accurate cost allocations and reporting.
• To ensure monthly reconciliations of Staff Advance Accounts.
• To ensure all journals are fully supported and approved.
• To prepare monthly Bank and Cash Reconciliations.
• To be responsible for compliance to all bank requirements.
• In conjunction with the Finance and Administration Manager, review and update the organizationś Internal Controls and ensure full compliance.
• To ensure timely monthly close-out procedures in QuickBooks are carried out.

Audits

• To support Annual Audits for the Country Office, both External and Internal to ensure completion within agreed timelines.
• To ensure maintenance of audit reports and documentation at the country office and follow up of recommendations for full closure.
• Ensure Partner/project audits are completed within agreed timelines

Capacity building of partners

• To support organizational capacity assessments, for project partners and follow up on agreed Capacity Development Plans.
• To support Partners in budget development in line with TdH NL and Donor templates.
• To make monitoring visits to Implementing Partners, to review financial reports and support documents and provide actionable recommendations.
• To develop Financial Reporting Templates for new Partners and support Partner Finance staff in their use. 
• Ensure all Partner reports are submitted on time for review and consolidation.
• To ensure all Partners Budget projections are updated in line with Work Plans.
• Ensure compliance to Donor and TdH NL Guidelines.
• To maintain good relationships with project partners, provide capacity-building training in finance and administration as may be appropriate.

HR Administration

• To support the Country Team in staff recruitment as required.

Others

• To carry out any other duties that can reasonably be required of this position.