Finance and Administration Officer at Women 4 Cancer

Position Summary:

• Reporting to the Programme Manager, the Finance and Administration Officer will oversee administrative, financial accountability, and human resource management functions at Women 4 Cancer. This role involves administering program implementation and serving as the key liaison for finance-related matters with strategic partners. This position also has a dotted-line reporting to the Board on Finance and Administration.

Key Responsibilities:

• Ensure compliance with organizational policies, procedures, and agreements with strategic partners.
• Support organizational budget preparation and expenditure monitoring.
• Manage grants, including donor budgets, reports, and adherence to donor rules.
• Monitor budget utilization and ensure alignment with project plans.
• Create reporting and compliance systems, prepare budget revisions, and manage project financials from inception to closure.
• Prepare payments, maintain accounting records, and ensure adherence to procedures.
• Post expenses to QuickBooks and maintain proper documentation.
• Manage payroll, statutory deductions, and remit to relevant authorities.
• Prepare monthly management reports for the executive board.
• Conduct bank reconciliations and manage accounts receivable.
• Support financial statement preparation for audits and present financials to the board.
• Update and maintain the asset register.
• Provide advanced administrative support, including meeting arrangements, procurement, and travel arrangements.
• Oversee human resource administration, including personnel file maintenance, recruitment support, and insurance policy management.

Qualifications:

• Minimum of 5 years of experience providing administrative support in project-related or donor-funded organizations.
• Minimum CPA(K); a bachelor’s degree is an added advantage.
• Experience in procurement and grants management.
• Financial management experience with donor-funded grant programs.
• Proficiency in QuickBooks multi-currency accounting software.
• Advanced Excel skills, including complex formulas.
• Excellent oral and written English skills.
• Strong planning, organization skills, and attention to detail