Finance and Administrative Assistant at ForumCiv Kenya

Job Description

Finance Support

• Processing supplier invoices, purchase orders, expenses claims, account payments grant disbursements, payroll deductions and all other payments in close collaboration with the Finance Officer.
• Be responsible for remitting payment advice to payees or relevant staff immediately after payments are processed.
• Assist in posting transactions to the Agresso accounting system as guided by the Finance Officer.
• Filing of statutory returns including but not limited to organization Income tax return, PAYE, WHIT, Housing levy, NHIF and NSSF in close collaboration with the Finance Officer
• Responsible for timely filing and archiving of financial and administrative documents as guided by the Supervisor/Manager
• Acting as the bank agent and an inputter to the online platform.
• Administration Support
• Assist in procurement processes, including filing and archiving of documents thereof.
• Assist in assets management, ensuring all assets are tagged as provided for in the asset management routines and ensure assets are insured.
• Minor IT support including receiving from staff broken/damaged phones and Laptops and liaising with the IT provider for repairs.
• Minor Systems support - Monitoring to ensure the printers are in good working condition and liaising with the servicing company as needed.
• Assist staff in operating office equipment e.g., photocopier, scanner, printer, shredder, etc.
• Maintaining an organized and comfortable office environment, ordering and tracking office supplies, and updating inventory.
• Other Tasks
• Other tasks delegated by line manager.
• Contribute to the organizational learning and development of ForumCiv in general, and of the ROESA in particular.

Requirements

ACADEMIC QUALIFICATION

• At least a first degree in Business Administration or Finance or equivalent from a recognized university
• At least CPA Part II or equivalent

SKILLS, EXPERIENCE AND ATTITUDE REQUIRED

• At least two years’ work experience in a busy accounting/finance environment
• Experience of working in the non-profit/NGO sector
• Good command of Excel
• Strong organizational skills and ability to coordinate and manage a diverse array of activities.
• Excellent communication skills in English
• Demonstrated initiative and the ability to work effectively within time constraints.
• Ability to work effectively as part of a multicultural, international team.
• High level of Integrity and good judgment.