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  • Posted: Apr 11, 2025
    Deadline: Not specified
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  • ForumCiv is a Swedish non-governmental member organisation. We defend democracy and support organisations in more than 70 countries. Here you will get an insight into how we are governed and organized.
    Read more about this company

     

    Finance and Administrative Assistant

    Job Description

    Finance Support

    • Processing supplier invoices, purchase orders, expenses claims, account payments grant disbursements, payroll deductions and all other payments in close collaboration with the Finance Officer.
    • Be responsible for remitting payment advice to payees or relevant staff immediately after payments are processed.
    • Assist in posting transactions to the Agresso accounting system as guided by the Finance Officer.
    • Filing of statutory returns including but not limited to organization Income tax return, PAYE, WHIT, Housing levy, NHIF and NSSF in close collaboration with the Finance Officer
    • Responsible for timely filing and archiving of financial and administrative documents as guided by the Supervisor/Manager
    • Acting as the bank agent and an inputter to the online platform.
    • Administration Support
    • Assist in procurement processes, including filing and archiving of documents thereof.
    • Assist in assets management, ensuring all assets are tagged as provided for in the asset management routines and ensure assets are insured.
    • Minor IT support including receiving from staff broken/damaged phones and Laptops and liaising with the IT provider for repairs.
    • Minor Systems support - Monitoring to ensure the printers are in good working condition and liaising with the servicing company as needed.
    • Assist staff in operating office equipment e.g., photocopier, scanner, printer, shredder, etc.
    • Maintaining an organized and comfortable office environment, ordering and tracking office supplies, and updating inventory.
    • Other Tasks
    • Other tasks delegated by line manager.
    • Contribute to the organizational learning and development of ForumCiv in general, and of the ROESA in particular.

    Requirements

    ACADEMIC QUALIFICATION

    • At least a first degree in Business Administration or Finance or equivalent from a recognized university
    • At least CPA Part II or equivalent

    SKILLS, EXPERIENCE AND ATTITUDE REQUIRED

    • At least two years’ work experience in a busy accounting/finance environment
    • Experience of working in the non-profit/NGO sector
    • Good command of Excel
    • Strong organizational skills and ability to coordinate and manage a diverse array of activities.
    • Excellent communication skills in English
    • Demonstrated initiative and the ability to work effectively within time constraints.
    • Ability to work effectively as part of a multicultural, international team.
    • High level of Integrity and good judgment. 

    Check how your CV aligns with this job

    Method of Application

    Interested and qualified? Go to ForumCiv Kenya on forumciv.zohorecruit.com to apply

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