Jobs at ForumCiv Kenya

Job Description

Finance Support

• Processing supplier invoices, purchase orders, expenses claims, account payments grant disbursements, payroll deductions and all other payments in close collaboration with the Finance Officer.
• Be responsible for remitting payment advice to payees or relevant staff immediately after payments are processed.
• Assist in posting transactions to the Agresso accounting system as guided by the Finance Officer.
• Filing of statutory returns including but not limited to organization Income tax return, PAYE, WHIT, Housing levy, NHIF and NSSF in close collaboration with the Finance Officer
• Responsible for timely filing and archiving of financial and administrative documents as guided by the Supervisor/Manager
• Acting as the bank agent and an inputter to the online platform.
• Administration Support
• Assist in procurement processes, including filing and archiving of documents thereof.
• Assist in assets management, ensuring all assets are tagged as provided for in the asset management routines and ensure assets are insured.
• Minor IT support including receiving from staff broken/damaged phones and Laptops and liaising with the IT provider for repairs.
• Minor Systems support - Monitoring to ensure the printers are in good working condition and liaising with the servicing company as needed.
• Assist staff in operating office equipment e.g., photocopier, scanner, printer, shredder, etc.
• Maintaining an organized and comfortable office environment, ordering and tracking office supplies, and updating inventory.
• Other Tasks
• Other tasks delegated by line manager.
• Contribute to the organizational learning and development of ForumCiv in general, and of the ROESA in particular.

Requirements

ACADEMIC QUALIFICATION

• At least a first degree in Business Administration or Finance or equivalent from a recognized university
• At least CPA Part II or equivalent

SKILLS, EXPERIENCE AND ATTITUDE REQUIRED

• At least two years’ work experience in a busy accounting/finance environment
• Experience of working in the non-profit/NGO sector
• Good command of Excel
• Strong organizational skills and ability to coordinate and manage a diverse array of activities.
• Excellent communication skills in English
• Demonstrated initiative and the ability to work effectively within time constraints.
• Ability to work effectively as part of a multicultural, international team.
• High level of Integrity and good judgment. 

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Job Description

• Under the supervision of the Communication Officer, the C4D Intern will be responsible for the following duties. 
• Assist with drafting and publishing of articles, photos, graphics and multimedia elements related to the programme as required  
• Assist with conceptualising campaigns and social media activations 
• Contribute to the drafting and updating of social media materials and digital products 
• Assist with design, editing, and production of graphic materials to support online and offline communications 
• Provide general administrative support including taking meeting minutes, setting up meetings and conference calls, etc. 
• Support communications projects and campaigns as they arise, including conducting research and summarising relevant information 
• Assist with event planning and production 
• Support the programmes team with planning and implementation of activities/processes  
• Assists in the preparation of grant management activities including compliance visits together with the Programme teams  
• Assist with logistical and administrative arrangements relating to the implementation of programme activities 
• Support in the planning and implementing activities as outlined in approved work plans and coordinating completion of activity deliverables. 
• Performs other duties as assigned by the supervisor and line Manager. 

Requirements

• Relevant academic degree in international development, communications, social sciences, or equivalent qualifications. 
• Interest in programme/project management and administration and management in the development sector.  
• Analytical and writing skills 
• Strong interpersonal skills 
• Willingness to learn and share knowledge 
• Strong supportive and service-minded attitude  
• High sense of responsibility and commitment  
• Attention to detail 
• Excellent ability to express oneself orally and in writing in English. 

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Job Description

• Under the supervision of the Programme Officers, the PMR Intern will be responsible for the following duties. 
• Support with data collection, analysis and utilisation efforts, 
• Assist with the implementation of PMR activities according to the planned time frame. 
• Support in the develop and utilisation of PMR tools, 
• Contribute to the preparation of input for the implementation of Programme support tools including reporting tools, 
• Support with programme archiving in-line with organizational guidelines, 
• Support with the preparation of reports as required, 
• Assist with logistical and administrative arrangements relating to the implementation of programme activities, 
• Support in organizing and executing learning events that support the programme, 
• Support the programmes team with planning and implementation of activities/processes, 
• Assists in the preparation of grant management activities including compliance visits together with the programme teams, 
• Performs other duties as assigned by the supervisor and line Manager. 

Requirements

• Relevant academic degrees in project management, international development, monitoring and evaluation, social sciences, or equivalent qualifications. 
• Interest in programme/project management and administration and management in the development sector.  
• Analytical and writing skills 
• Strong interpersonal skills 
• Willingness to learn and share knowledge 
• Strong supportive and service-minded attitude  
• High sense of responsibility and commitment  
• Attention to detail 
• Excellent ability to express oneself orally and in writing in English.