Finance and HR Administrator at Software Dynamics

Key Responsibilities

Finance Administration (60%)

• This role supports the accurate and timely management of the company's internal financial records and transactions, ensuring compliance and smooth operations.

Accounts Payable (A/P) & Receivable (A/R):

• Process and reconcile invoices and vendor payments, ensuring accurate coding within the General Ledger.
• Generate and send client invoices and track all outstanding receivables (debt collection followup).
• Manage and reconcile company credit card statements and employee expense reports.
• Payroll Support:
• Assist in the preparation and processing of the monthly payroll, ensuring accuracy in salary calculations, statutory deductions (PAYE, NSSF, NHIF), and other benefits.
• Maintain and update employee payroll and benefits records.

Reporting & Compliance:

• Perform bank reconciliations and assist with month-end and year-end close processes.
• Assist the CFO in preparing preliminary financial reports, budgets, and forecasts.
• Ensure compliance with local Kenyan financial regulations (e.g., KRA requirements) and internal company policies.

Human Resources Administration (40%)

• This role provides administrative support across the employee lifecycle, ensuring a positive and compliant workplace environment.
• Recruitment & Onboarding:
• Coordinate interview scheduling, communicate professionally with candidates, and maintain the
• Applicant Tracking System (ATS).
• Prepare new hire contracts, complete onboarding paperwork, and manage the setup of employee files.

Employee Records & Compliance:

• Maintain accurate, confidential, and up-to-date employee records (digital and physical files).
• Assist with the administration of employee benefits programs and annual leave tracking.
• Ensure adherence to all relevant Kenyan labor laws and company HR policies.

General HR Support:

• Act as the first point of contact for routine internal HR and finance-related inquiries from staff.
• Assist in organizing internal company events and employee engagement activities.
• Coordinate employee offboarding procedures, including final payments and documentation.

Required Skills & Experience

Required:

• Education: Bachelor's degree in Finance, Accounting, Human Resources, or Business Administration.
• Experience: A minimum of 3 years of progressive experience in an administrative role with combined responsibilities in Finance and HR.
• Technical Skills: Advanced proficiency in Microsoft Excel and the MS Office Suite. Proven experience working with an accounting software system (preferably Microsoft Dynamics 365
• Business Central or a similar ERP) and an HRIS platform.
• Core Competencies: Exceptional attention to detail, strong organizational and time-management skills, demonstrated ability to maintain strict confidentiality, and excellent communication skills.