Finance and Operations Associate at Ipas Africa

Support the Finance department in ensuring that financial and accounting operations are in strict compliance with IPAS AA policies and procedures and specific donor rules and regulations. Also strive to ensure efficient and accountable use of donor funds.

• Performing financial review of purchase requests, purchase orders, and payment requests to ensure compliance with Ipas AA policies and procedures and donor grants and contracts requirements
• Verification of documentation that support invoice payments, MPESA reimbursements and advance liquidations for accuracy and completeness.
• Receiving invoices from vendors and program staff and capturing/processing same in the financial management system
• Accruals determination as per IPAS accrual policy, capturing same and clearance in the Financial Management System
• Support the Advisor, FA in ensuring that all General Ledger (GL) postings are correct and are posted to the right work orders and GL codes
• Prepare monthly bank reconcialitions by the 5th of every subsequent month
• Processing of Participants payments via MPESA reimbursements from time to time.
• Reconciling weekly ledger accounts and donor categories on excel.
• Prepare monthly vendor reconciliations to ensure timely closure of POs in the system.
• Assist in passing journal entries as per IPAS policies.
• Cashbook maintenance – back up update of receipts, payments and transfers.
• Assisting with audit related requirements (timely documents retrieval, filing after audit completion, proving additional assistance as necessary)
• Support the month-end project financial reporting process to ensure that the required monthly report package is accurate, complete, reviewed and approved
• Support on administrative duties.
• Any other assigned duties
• Assist in monthly vendor reconciliations to ensure timely closure of
• PO’s in the system.
• Assist in creating requisitions on Workday.
• Ensure all invoices from our suppliers/vendors are delivered, verified, and paid on time.
• Coordinate snacks and meal orders for events and meetings.
• Supports the coordination of team meetings and external meetings.
• Support in reception duties when called upon.
• Ensuring filling and maintenance of finance files, photocopying, and scanning of documents as directed.
• Assist in petty cash management.
• Support on administrative duties.
• Any other assigned duties