Finance Assistant at ACTED

Main objective:

To perform transparent, true and as per ACTED procedures all the Nairobi petty cash payments, ensure a good filling and document tracking and assist the finance department in monthly internal reporting (TITANIC) as well as field finance staff in their day-to-day duties.

The Finance Assistant shall be responsible for:

• To perform all the finance documentation at Nairobi level
• To perform petty cash management

Specific responsibilities include:

Accounting :

• Responsible for Excel Nairobi Cash Book entries according to ACTED Standard entry grid.
• Responsible for crosscheck of allocation as per purchase order.
• Responsible for accounting codes accuracy in cash/bank books and payment vouchers according to ACTED Standard entry grid
• Preparing on monthly basis loan/advance book and send it to FM for check by 10th of the month.
• Preparing on a monthly basis the mission’s PRATIC and send it to the SFO for check by 10th of the month
• Preparing and consolidating on a monthly basis the CFU/DFU by 10th of the month
• Integrating NLEs and X-NLEs on a monthly basis by 15th of the month
• Integrating Nairobi books on a monthly basis by 5th of the month

Cash :

• Responsible for petty cash box payment
• Responsible for daily Cash Counts.
• Responsible for preparation of Weekly and Monthly Cash Counts for Finance Manager’s approval (Cash Checking Statement)

Payment Procedure :

• Responsible for payment execution at Capital Level (according to ACTED payment procedures) i.e statutory and other payments (PAYE,NSSF, NHIF, NITA, HELB,PENSION etc
• Responsible of preparing payment voucher for approval by Finance Manager before payment is processed

Filling :

• Responsible for checking of all finance vouchers for Nairobi.
• Responsible for timesheet follow up signing for Nairobi and archiving fully signed time sheet for Mission
• Responsible for archiving of all finance vouchers for Nairobi.

Follow up:

• Responsible to update the Contract follow up on daily basis for Nairobi

Protection mainstreaming

• Promoting of and adhering to Prevention of Sexual Exploitation and Abuse policy and guidelines (for site residents, ACTED staff, partner agencies, casual labours etc).

Qualifications/Skills Required

• Bachelor degree in Accounting, finance, commerce or a related field.
• Atleast 2-3 years’ relevant experience, preferably in a similar/equivalent position in an INGO.
• Deep and clear understanding of humanitarian principles and activities.
• Sound understanding/experience in financial processing and management
• Excellent skills in Microsoft Word, Outlook, and Excel.
• Keen to detail and accuracy required and willing to learn
• Strong organizational skills and meticulous attention to detail.
• Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels.
• Proven ability to prioritize tasks, meet deadlines and work with limited supervision, pro-active and a good team-player.
• High level of integrity and honesty.