Finance Assistant at Catholic Medical Mission Board’s (CMMB)

Overview

• Reporting to the Finance Officer, the Finance Assistant will provide day-to-day support service to the implementation of project interventions and be responsible for reviewing field expenses and liquidations from project staff. Further, s/he will support payable and administrative functions as well as contribute to the preparation of timely donor reports.

Responsibilities

• Provide guidance on and implement CMMB’s financial policies and procedures and donor compliance requirements
• Record all financial transactions accurately, completely and in a timely manner in line with the Chart of Accounts through the Abila software (MIP) accounting system

Ensure sound financial management and compliance activities of assigned grants/projects and office operational activities to include:

• Monitoring of project budgets and expenses
• Preparation of vouchers, cheques, Mpesa and EFT payments and processing of payments
• Invoicing/tracking of accounts receivable and cash receipts;
• Maintain, Record and Reconcile petty cash accounts
• Liquidation of employee receivables in line with manual records/expense forms from staff
• Conducting site visits and training/mentoring of project staff.
• Preparation of bank reconciliations, filing of all accounting vouchers and documents
• Ensure all financial assets are adequately recorded, safeguarded and all financial documents are securely filed
• Ensure availability of accurate, complete and timely financial information for decision making purposes by senior management
• Record, count and update the Asset and Inventory Register regularly.
• Participate in other program implementation activities and miscellaneous finance duties as required and assigned by the Finance Officer.

Qualifications

• You have a bachelor’s degree in Commerce (BCOM) or Business Administration majoring in accounting or Finance
• You have a minimum of at least two (2) years of accounting experience in a similar capacity working with an international NGO on donor funded project projects
• You have Professional Accountancy Qualifications (CPA II/ACCA II)
• You possess a high degree of integrity, and a strong commitment to CMMB’s mission
• You demonstrate strong inter-personal skills and the ability to transfer knowledge and visit project sites
• You have hands on application of Microsoft Office, (Word, Excel and PowerPoint); working knowledge of Abila (Sage) accounting software preferred
• You have demonstrable Knowledge of MPESA Bulk Payment System
• Excellent verbal and written communications skills to include conflict resolution, priority management, and managing expectations of multiple clients
• Familiarity with Global Fund financial management and reporting will be an added advantage
• You are comfortable working for a faith-based organization.
• You believe in CMMB, where we are going, and what we can do together to achieve Healthier Lives Worldwide.