Finance Assistant at Stratostaff

Job Overview:

The Finance Assistant is responsible for providing financial, administrative, and clerical support to ensure the effective, efficient, and accurate financial and administrative operations. This role involves assisting with the day-to-day management of financial transactions and procedures. 

Key Responsibilities:

Accounts Payable and Receivable:

•  Process and manage invoices and payments including tax payments.
• Maintain and update financial records
•  Reconcile accounts payable.
• Assisting in raising invoices to clients.
• Prepare and process electronic transfers and payments.

Financial Reporting:

• Assist in the preparation of financial reports and statements.
• Share weekly AP ageing reports.
• Maintain accurate financial data and documentation.
• Maintain fixed asset register.
• Assist with month-end and year-end closing processes.

Bank Reconciliation:

• Perform cash and bank reconciliations and resolve discrepancies.
• Monitor bank accounts and report any unusual transactions.

Budgeting and Forecasting:

• Share weekly cash projections.
• Assist in the preparation of budgets and forecasts.
• Monitor actual spending against budgeted amounts.

Payroll Processing:

• Assist with payroll processing and ensure timely payment of salaries.
• Liaising with the payroll team to ensure accuracy in payroll processing and recovery of all allowances, advances, and any other deductions.
• Processing and reconciling field expense allowances for internal staff and associates.

Expense Management:

• Monitor and review expenditure requests and ensure compliance with company policies.
• Process employee expense claims and reimbursements.

General Administrative Support:

• Maintain and organize financial files and records.
• Provide support for audits and other financial reviews.

Key Competencies:

• Ability to work independently and as part of a team.
• Strong problem-solving skills and the ability to handle multiple tasks.
• High level of integrity and ability to handle confidential information.
• Customer service orientation and professional attitude.

Requirements

Qualifications:

Education:

• A degree in Finance, Accounting, Business Administration, or a related field.
• CPA

Experience:

• Previous experience in a finance or accounting role is preferred 1-2 years
• Familiarity with accounting software and financial management systems.

Skills:

• Strong numerical and analytical skills.
• Excellent attention to detail and accuracy.
• Good organizational and time management skills.
• Proficiency in Microsoft Office, especially Excel.
• Strong communication skills, both written and verbal.