Finance Assistant at The Center for International Health, Education and Biosecurity (CIHEB)

 OVERALL JOB FUNCTION

The Finance Assistant’s role will involve actively engaging with the Survey field teams to ensure DSA & financial transactions are accurately and completely recorded on a timely basis as per CIHEB Kenya Policies and Procedures

DUTIES AND RESPONSIBILITIES:

• Ensures that all payments which include but not limited to DSA, Stipend to NGAOs, and CHPs are made against sufficient, complete, correct, and relevant supporting documents duly verified and approved by Team lead, Regional survey coordinator & budget holders
• Attach payment references to & from the Program Mpesa Account to all payment vouchers. 
• Provide support to day-to-day operation of accounting transactions and in administration of the function in the Field
• Perform Weekly Mpesa Account reconciliation for the Program.
• Assist in issuing program activity and travel advances to staff and follow up on retirement of the same after conclusion of activities and/or travel. 
• Keep track of and follow up all expected surrenders to ensure that all unused cash returned from specific program advance is deposited in CIHEB Kenya Specific Bank account daily and expenditures settled as per CIHEB Kenya policy.
• Reviewing all meeting, Training, mobilization participants reimbursements to ensure completeness and accuracy before Mobile payment is made as per CIHEB Kenya policy
• Ensure completeness of all financial documentation and file all payment vouchers and journal vouchers sequentially and maintain an effective filling system (virtual and physical) in line with organizational requirements 
• ERP Support for the Regional field teams and ensuring that the advance & retirement are coded correctly in the Office Dynamic system
• Responsible for ensuring finance policies compliance at the field Level Perform all other duties related to the position.

Requirements

REQUIRED QUALIFICATIONS

• Bachelor's degree in finance and accounting, business administration, business management or relevant fields.
• Certified Public Accountant (CPA-2).
• 2 years of practical experience in Accounting & administration, Experience working with NGOs is Preferred
• Competency in Reconciliations including Bank and Mpesa

OTHER REQUIREMENTS

• Competency in Microsoft applications including Word, Excel, and Outlook. Knowledge of Office 365 dynamic accounting system is an advantage
• Team player with excellent communication skills. 
• Attention to detail, problem-solving, analytical, and interpersonal skills.  
• High standards of ethics and Values 
• Ability to Travel and work long hours in any part of the country as per survey requirements