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Islamic Relief Worldwide is an international humanitarian organisation that provides development programs and humanitarian relief around the globe, regardless of race, political affiliation, gender or belief.
Reporting To:
Finance Manager
Qualification/ Experience
- A Bachelor’s in accounting and finance (finance option) or related field
- At least 3-year experience in Finance management in NGO set-up
- Proven skills and knowledge in accounting systems and effective IT Skills (Word & Excel).
Location
100% Wajir
Liaises
Project officers/Assistants and Liaises with Finance, Field Coordinators & Support Services Units, Human Resources department)
Job Field
Finance
DIVISION/PURPOSE:
International Programme Department is:
- To contribute to the process of global poverty alleviation and
- Strengthen Islamic Relief (IR) global work through the provision of technical support in cooperation with regional desks and support units.
DEPARTMENT/PURPOSE:
Kenya program is:
- To contribute to the poverty alleviation in Kenya
- To strengthen IR Kenya office through the provision of technical and managerial support.
JOB PURPOSE:
To assist in finance related tasks in line with agreed and accepted IR financial practices and procedures.
KEY OBJECTIVES:
To maintain the petty cash, prepare vouchers, record transactions and petty cash reconciliation, get approval and maintain filing.
KEY ROLES/RESPONSIBILITIES
Accounting:
Payments:
- Preparation of and vouchering of transaction supporting documents as required by Islamic Relief procedures.
- Writing of cheques
- Issuing cheques to suppliers.
- Ensure all transactions are adequately supported prior to payment.
- Ensure that all vouchers are well approved
- Collect, keep, and file receipts and pertinent financial supporting documents from recipient of the cheque, and by adjusting the stamp date and writing the cheque number on every settled document, use “PAID” stamp
Bank
- Check & verify Purchase/service request forms for authorization, budget, and the cost centre to be charged
- Check if budget availability is signed by responsible person
- Prepare bank payment Voucher/PCPV as the case may be
- Write the correct budget/accounting title, code /project name/code, on Vouchers. which must be similar with AX System chart of Accounts
- Bank reconciliations for the Office and keep updated record for the bank account.
Recording
- Recording of petty cash transactions and cash book maintenance. Ensure reconciliation of the petty cash balance daily and to get it approved by the finance officer.
- Reconcile and count cash in the safe on daily basis
.
Reporting
- Preparation of monthly field reports and submits to the finance manager.
- Preparation of monthly funds request and submit to the Country office.
Filling
- Maintenance of the financial filing and ensuring that copies are maintained at the end of each project and ensuring adequate archiving.
- Perform any other duties as requested by his/her line manager subject to comply and not conflict with the above.
- Ensure advance clearance forms and supporting documents are authorized by the supervisor,
- Authenticate receipts upon collection,
- Issue document clearance letter for staff debtors who settle their advances
- Sort various financial documents in chronological order,
- Attach bank advice/CPO receipts with the respective letters,
- Attach pertinent supporting documents, Stamp, and complete document numbers,
- Before posting to the AX system, Present for checking and initial and approval,
- File & hand over documents in sequential order and present to finance officer for recording/posting.
- Ensure documents are properly coded, checked and approved before filing.
- Ensure that all necessary documents are appropriately filled and submitted to Country Office.
Qualifications/Experience/Skills:
- Degree in accounting and finance (finance option) or related field
- At least 3-year experience in Finance management in NGO set-up
- Proven skills and knowledge in accounting systems
- Effective IT Skills (Word & Excel).
- Communication, tact, and negotiation skills.
- Problem solving.
- Flexible and patient.
- Fluent in Written and spoken English.
Personal requirements
- Ability to cope with stress, and live in environment with very basic living condition
- Very strong interpersonal skills: strong communication and diplomatic skills
- Flexibility to respond to changing nature of humanitarian context and operational difficulties
- Excellent analytical skills, observation, and analysis capacity
- Ability to plan and output oriented (pro-active)
- Ability to adhere to deadlines and respect line management
- Readiness to commit and adhere to the values, mission, and vision of IR Kenya
Note: Please note that this recruitment, shortlisting will be done on a rolling basis.
Please send us your cover letter and detailed CV, including your qualifications, experience, names and addresses of three referees, a working e-mail address and daytime telephone contacts. The forwarding e-mail and cover letter must clearly indicate the position title on the subject line. Send your application to Recruitment.irk@islamic-relief.or.ke by Thursday, 20th October 2022.
Disclaimers: The Islamic relief does not charge a fee at any stage of the recruitment process thus during application, interviews processes, offer/ contract, or training.
Islamic Relief is also an equal opportunity employer and qualified women and people with disabilities can apply.
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