Finance Assistant at World Health Organization

Description Of Duties

Under the general supervision of the Budget and Finance Officer and general guidance of the Operations Officer the incumbent performs the following functions:Support financial management through:Maintenance of financial records and financial transactions and ensuree-Imprest records are up-to-date and fully balanced. Processing of suppliers' invoices and monitors all requests for payments, ensuring that all supporting documents (invoices, contract, act of acceptance, etc.) are attached and properly signed, stamped and are in accordance with the delegation of authority, before making any payments. Liaison with GSC for all payments that are due to suppliers. Reconciliation of bank accounts; response to enquiries; provision of advice and guidance to clients in the Country Office and performing closely related tasks. Verification of financial transactions andreturns e.g. DFCs, DIs, Travel Claims to the WHO country office for accuracy and compliance with the financial rules and regulations, manual and operating procedures of organization.Management of correspondences and responses to queries on office accounts and financial transactions as required.Generation of scheduled and ad-hoc Global Management System reports and special reports as required to facilitate financial implementation analysis.Advice and assistance to staff on various financial processes, controls, and operations in the GSM environment.Support financial monitoring of work plan implementation:Review of position funding in the salary workplan and take prompt corrective actions to avoid Oracle Labor Distribution (OLD) issues.Analyzing expenditures & Encumbrances against award budgets and when necessary, propose and support corrective actions e.g. expenditure batches; Identification and review of expenditure batch requests before submission in GSM.Generation of periodic and ad-hoc financial implementation reports to program officers and the management.Conducting regular DI monitoring and produce reports to assist programme officers and management (DI reporting). Perform other duties assigned by the supervisor, Operations Officer and the W

Required Qualifications

Education

• Essential: Completion of secondary education or equivalent technical training or commercial education with specialization in accounting, budgeting or finance.
• Desirable: Diploma or higher education in accounting or finance and an accounting or finance will be an advantage.

Experience

Essential:

• Minimum of eight (8) years of working experience with 3 to 5 years of responsible work in finance, Budgeting and/or accounting activities; preferably with a sound knowledge of WHO financial rules, regulations, procedures and practices as related to the work.

Desirable:

• Experience within UN or other international or multinational organizations will be an advantage.

Skills

• Ability to plan,organize, coordinate and implement inputs from several sources;
• To express ideas clearly and concisely, both orally and in writing
• To conceptualize and carry out tasks with little supervision; to provide financial analytical reports, using appropriate software;
• To interpret financial rules and regulations; and to establish and maintain effective working relationships with people of different national and cultural backgrounds