Finance Associate – Payables (Maternity Cover) at M-PESA Foundation Academy

Job Description

The role of the Finance Associate – Payables involves the day-to-day management of all payment cycle activities in a timely and efficient manner. The role is thus responsible for complete payments and control of expenses by receiving payment requests and invoices, processing them, verifying and reconciling supplier accounts. This role is also responsible for supporting with the budgeting, procurement, stores and monthly management reporting processes and activities all which are inter-related with the payables cycle.

Duties /Responsibilities:

1. Processing all supplier payments monthly and ensuring that all expense ledgers in Sage x3 are fully reconciled by 1st working day of the following month.
2. Handling all queries that are raised by suppliers and reconciling their accounts monthly.
3. Ensuring that all academy pay bill and till number transactions are reconciled on a daily basis.
4. Ensuring that all taxes accruing to the Academy out of the payables process are calculated and filled with KRA on time.
5. Assist in Performing monthly bank reconciliations.
6. Ensure all payables documents are complete and properly signed before filing.
7. Supporting both internal and external audit processes by processing required documents and reconciliations.
8. Participating in all automation projects involving payables process.
9. Supporting with month end and year end reconciliation and preparation of management reports.
10. Any other duties allocated by the Accountant and Head of Finance during the period.

Minimum Requirements:

1. A Business-related degree in Finance/Accounting or Equivalent.
2. A minimum of 3 years’ experience in a similar role.
3. CPA/ACCA Qualification or an equivalent post graduate qualification.
4. Work experience in an audit firm is desired.
5. Experience and (or) training in Sage x3 will be an added advantage.
6. Experience working in a learning institution will be a distinct advantage.
7. Good communication skills (both written and spoken).
8. Strong organization skills.
9. Demonstrate effective time management.
10. Ability to produce accurate work.
11. Team player who is flexible with their work approach.
12. Demonstrate ability to perform duties responsibly under minimum supervision.