Finance Intern at Aga Khan Foundation

ROLE PURPOSE:

• To prepare all payments within approved control systems of AKF and timely submission of all statutory returns.

ROLES AND RESPONSIBILITIES.

• Support in preparation of payments to suppliers/vendors by reviewing support documents before processing.
• Supporting in posting transactions for payments & General Journals in the accounting system i.e. Business Central (BC).
• Review and analysis of all staff travel accountabilities to ensure completeness and accuracy before reimbursements/posting.
• Review of travel requests from all staff to ensure correctness, accuracy and ensure that they align to our policy and procedures.
• Support in preparation of monthly bank statements for AKF accounts. Analyze all bank charges and bank interests.
• Filling of finance related documents and retrieval of the same on request.
• Support in coordinating of finance documents & ensuring payments are approved without any delays by presenting documents to signatories, preparing cheque lists and following up on the sign offs.
• Scanning of documents to signatories, suppliers’ remittance advises, banks support documents and others on need basis.
• Support in Debit notes preparations, photocopying of documents and dispatch of the same.
• Support during audits, retrieving of documents and files, responding to audit queries.
• Support in filing and remittance of statutory returns e.g. Withholding Tax, Withholding VAT, SHIF, NSSF, Payroll deductions e.g. Saccos, HELB as guided.
• Support in preparation of donation receipts, acknowledgement letters and dispatch of the same.
• Any other tasks in the finance office as requested from time to time.

QUALIFICATIONS AND EXPERIENCE.

• Bachelor’s degree in accounting, Finance, or a related Business field with a relevant accounting qualification (CPA, ACCA, CIMA).
• Possess knowledge in computerised accounting systems
• Must have full proficiency in Excel, PowerPoint, MS-Project
• Must possess good interpersonal skills to engage productively with all levels of staff in addition to excellent communication skills
• She/He must have the ability to work under pressure with multiple tasks, demands and deadlines under minimal supervision
• Personal commitment to working as reliable, honest, & trustworthy member of a team
• Possess proven knowledge and understanding of project planning, implementation and good analytical capabilities
• Good organisational skills, with demonstrated ability to manage and prioritise tasks