Finance Intern at CARE

JOB SUMMARY

• The CARE Kenya’s Internship Program offers recent graduates an opportunity to gain hands-on experience with CARE. Interns at CARE Kenya get experiential learning opportunities in the humanitarian sector and a meaningful internship experience that will support their academic, professional and personal development
• We are seeking a motivated and detail-oriented Finance Intern to join our team. Under the supervision of the Finance Manager, the Finance Intern will contribute to essential financial processes and gain valuable experience in a multicultural environment.
• The successful candidate will have a strong understanding of accounting principles, attention to detail, and excellent communication skills.

ROLES AND RESPOSIBILITIES
Support the accounts payable process-40%

• Prepare the department's payment and advance requests
• Help in review request for payment to ensure data is reconciled with financial management system
• Ensure accuracy of accounting entries and adequacy of supporting documents
• Maintain all payment vouchers, accounting logbooks and supporting documents
• Vendor statement reconciliation in liaison with admin and procurement teams
• Retrieve audit documents from PeopleSoft during audits
• Learn and assist to generate the payroll by-products (deductions) reports.
• Assist in submission of statutory deductions (NHIF, NSSF, PAYE, HELB etc.)
• Participate in the audit process-retrieving documents for audit requests and re-archiving of documents after the audit.

Grant Management -40%

• Learn to and prepare monthly project reports (Budget Verses Actuals-BVAs)
• Prepare and update a list of project end dates and donor reporting dates.
• Learn donor reporting and support timely preparation of donor financial reports and all expenses incurred by partners and ensure they are dully accounted for before submission of reports to donors.
• Assist in reviewing sub-grant files.
• Ensure effective implementation of all CARE financial and operational and administrative policies and procedures while undertaking the finance roles

Other -20%

• Review and improve the general finance filling system-both physical and online filling
• Any other duties that may be assigned by the team
• Any other duty as required by the line manager commensurate with the post.
• Attending program coordination meetings as shall be advised and as shall be relevant and upon consultation with line manager.
• Respond to regular queries on finance matters

QUALIFICATIONS
Education and Experience

• Completed Bachelor’s degree in accounting, Finance, or a related field and graduated in the last 12 months
• Certificate of Professional training in the fields of Accounting, Financial Management or auditing
• (Certified Public Accountant, Certified Internal Auditor, Chartered Accountant or equivalent) is required.
• Knowledge of finance, accounting and budget main principles
• Strong analytical and problem-solving skills and attention to detail and accuracy
• Strong communication and interpersonal skills and the ability to work in a multi-cultural professional environment
• Ability to work independently and as part of a team.
• Proficient in Microsoft Excel and Word.
• Work experience is not a requirement

CONTACTS/KEY RELATIONSHIPS
This role is expected to establish and maintain open, professional, and cordial relations with COs’ internal and external customers. These include and not limited to.
Internal

• Program teams, Other Program support teams, Shared Service Unit

External

• Vendors