Finance Manager-Budget & Reporting at International Rescue Committee

Job Purpose/Objective

Under the mentorship of the Finance Coordinator, The Finance Manager-Budget & Reporting will handle the day-to-day budget and grants management function.

The Finance Manager will always make sure that all issues relating to Budgets & Reporting are immediately attended to and that the donor budgets are prepared in accordance with IRC and the donor's requirements and are submitted on time.

In addition, they will make sure that grants are fully implemented according to donor's regulations, IRC's requirements and donor reporting is timely. S/He will develop budget management tool(s) and conduct training(s) to improve efficiency and donor reporting and compliance for the budget holders and any other collaborator with Finance.

Key Responsibilities

Proposal Budget Development, Grant Management :

• Supporting finance Coordinator with program staff to prepare grant budgets to support new proposals.
• Supporting Finance Coordinator to conduct a detailed preparation of existing grant budget revisions ensuring that all costs are covered and are not under/over budgeted in addition to accurate use of the IRC's and the donor budget formats.
• Provide monthly analysis for per grant and provide advice to the budget holders to any variance spending.
• Review and consolidate spending plans provided by program team before submitting to donor.
• Representing finance during project cycle meeting.
• Provide support and feedback to Operations and Program Coordinators and Managers for all questions regarding the BVAs.
• In compliance with donor requirements propose and prepare adjustments entries, attaching all supporting documents for finance records and posting into Integra system.
• Review item forecast and ensure compliance with IRC & Donor regulations before signing.
• Support Finance Coordinator on Budget setup per donor reporting format.
• Track the spending on support costs and provide quarterly analysis for the purpose of any budget amendments or new budgets.

Donor Reporting :

• Preparing Donor Financial reports and submitting them to Finance Coordinator for review ensuring the reports follow donor reporting requirements and submit timely as per contractual requirements.
• Perform project reconciliation alongside financial report ensuring all the transactions are reported and adjustment journal posted if any.
• Review grant trial balance including and ensure the grant balance sheet account are cleaned.
• Review the Grant inventory status and take necessary action during donor reporting.

Staff Training :

• Conduct regular training sessions for new staff and IRC field offices on Budget Management and donor regulations for Program, Operations and Finance staff in close coordination with Grants team.

Other Tasks:

• Support the Finance Manager/Coordinator during Internal and external audit. Ensuring that all documentation and required Schedules are made available for the Auditor in good time.
• Support the procurement department in ensuring that tendering and bidding process is fair, compliant, competitive, and being the finance focal person in the procurement committee.
• Performing any other duties assigned by the supervisor.

Qualifications

• A Bachelor’s degree in accounting, Business Administration, Commerce or Finance with a recognized professional certificate in accounting such as CPA, or ACCA.
• Not less than 2 years’ Experience within the Finance Department of an international organization. Experience in the humanitarian sector will be an added advantage.
• Extensive experience in working with computerized accounting systems, standard spreadsheet and database programs is an asset.

Required Experience & Competencies:

• Good written and verbal skills in the English language.
• Working experience on budget preparation, budget management and financial reports is a requirement. This job requires strong analytical skills to be able to make logical and strategic budget decision.
• Ability to carry out responsibilities independently with minimal technical support from within the program organization.
• Must be a patient and good communicator who can function in an organizational environment involving a diversity of cultures, languages, and personal interests and agendas.