Finance Manager at Peace Winds Japan

Financial Planning and Budget Management

• Support to develop donor’s financial proposal and oversee donor’s budgets, ensuring alignment with the organization’s goals and donor requirements.
• Monitor budget implementation, track expenses, and provide regular budget variance analysis.
• Closely work with HoSS, Area Managers and CR to create accurate budget forecasts and adjust plans as necessary.

Financial Reporting

• Prepare timely and accurate financial statements, including monthly and annual reports for management and Head Quarter (HQ).
• Ensure compliance with local and international accounting standards and donor-specific reporting requirements.
• Generate cash flow projections and analysis to support financial stability.

Grant and Donor Management

• Oversee grant budgets, ensuring compliance with grant agreements, donor guidelines, and internal policies.
• Prepare financial reports for donors as per contractual obligations.
• Support grant proposal budgets and financial sections, working closely with the programs team.

Internal Controls and Compliance

• Implement and monitor effective internal control policies and procedures to safeguard assets and ensure accurate financial records.
• Ensure compliance with local laws, tax regulations, and financial guidelines applicable to non-profits.
• Coordinate audits and work with auditors to ensure timely and accurate completion.

Accounting and Payroll Management

• Oversee daily accounting operations, including accounts payable, accounts receivable, and general ledger functions.
• Ensure monthly reconciliation of all bank and cash accounts.
• Coordinate with HR Officers for payroll processing, benefits administration, and ensure compliance with labor laws and PWJ policies.
• Maintain an accurate and organized system for financial documentation.

Financial Analysis and Strategy

• Analyze financial data and trends to support strategic decision-making.
• Provide recommendations to senior management on cost-saving measures, resource allocation, and potential financial risks.

Team Leadership and Development

• Manage and mentor finance staff, fostering a collaborative and high-performance culture.
• Provide training to staff on financial procedures, budgeting, and compliance as needed.
• Support cross-departmental collaboration on financial processes and reporting.

Qualifications

• Bachelor’s degree in finance, accounting, or a related field (Master’s degree or CPA/CA certification is a plus).
• Minimum of 5 years of experience in finance management, ideally within the NGO or non-profit sector.
• Proficiency in accounting software (NetSuite Oracle) and advanced skills in MS Excel.
• Strong understanding of international and local NGO financial regulations, donor compliance, and accounting principles.
• Excellent analytical, organizational, and communication skills; ability to work under pressure and manage multiple tasks.