Finance Manager at Zana Africa

Position Summary: We are looking for a driven and experienced Finance Manager to oversee all aspects financial management, ensuring compliance with internal policies as well as donor requirements.

S/he will oversee the day-to-day activities of the Finance department and is responsible for the effective use and deployment of financial resources.

S/he would be reporting to the COO and would be the sole dedicated finance person in a lean team of ten.

Salary will be commensurate with experience, estimated at KES 75,000 – 120,000 per month.

Preference will go to candidates that have demonstrable experience in both NGO and FMCG settings.

Responsibilities

Management Responsibilities

• Provide leadership to and supervise the Finance and Administration team members
• Provide useful financial information and insights to help senior management and Board of Directors make better decisions about formulating and executing strategy
• Develop, implement and update the group’s policies and accounting practices’ manuals and ensure adherence to the same – your job is to be the gatekeeper.

Financial Management

• Manage, oversee, process (as appropriate) and act as back up for processing all of the following transactions: payroll, accounts payable, accounts receivables, revenue and expenses, fixed assets, prepayments, accruals cash, bank and allocations.
• Monitor and control expenditure in line with capital, operational and grant budgets.
• Develop, implement and maintain processes and controls in line with transaction processing best practices.
• Perform and oversee month-end closing procedures including overhead allocation and account reconciliations.
• Oversee the management of inventory including participation in the stock take processes and enforcement of controls.
• Manage the group’s cashflow to ensure adequate liquidity at all times including optimal management of account receivables and payables.
• Maintain and building banking relationships and negotiate favorable forex rates
• Ensure filing of monthly statutory returns including VAT, WHT, NHIF, NSSF, NITA and PAYE and compliance with applicable tax and other statutory regulations.
• Oversee product importation and costing process.
• Maintain an orderly documentation filing system
• Manage risk and insurance programs of the office to limit risk and losses.

Sales Management

• Manage account opening and customer relationships focusing on credit control and timely debt recovery
• Work closely with the sales manager to ensure the team achieves its targets
• Lead on streamlining distribution and delivery of products
• Maintain accurate records of stock and proactively recommend stock orders

Reporting Responsibilities

• Prepare and issue accurate monthly performance, management and financial reports to support decision making by the Board of Directors and senior management in line with reporting timelines.
• Provide financial analyses and models as and when required in particular pricing decisions and contract negotiations.
• Coordinate the preparation for and successful completion of statutory and donor audits.
• Coordinate the financial planning process in conjunction with senior management, producing annual budgets and forecasts and integrating them in Quickbooks and reporting.
• Prepare cashflow reports

Grant and Fund Management

• Produce the not-for profit financial reports in line with donor requirements
• Maintain the grant reporting calendar and database including all required deliverables as stated per awards and contracts.
• Assist with the preparation of grant proposals’ financial budgets.

Quickbooks Establishment

• Evaluate and further clean the data being inputted into Quickbooks online for both ZAP and ZAG
• Oversee a quality data migration and setup from desktop Quickbooks to Quickbooks online

Experience and Education Required

• Bachelor’s degree in Business Administration, Accounting or related field
• Possess a professional qualification – CPA(K), ACCA or equivalent
• 2+ years relevant work experience in a similar position or 5+ years as a senior accountant or equivalent in FMCG. Not-for profit organizations experience will be an added advantage
• Working knowledge of GAAPs, audits and other regulatory requirements
• Knowledge of regulatory requirements of processing payroll and payroll returns filing

Skills Required

• Detailed knowledge and experience in Quickbooks online
• Strong analytical and problem-solving skills
• Strong communication and interpersonal skills
• Ability to multitask and prioritize
• Proficient in the use of MS applications including advanced Excel functions.