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  • Posted: May 15, 2023
    Deadline: May 25, 2023
  • Never pay for any CBT, test or assessment as part of any recruitment process. When in doubt, contact us

    Fauna & Flora International (FFI) has been championing wildlife conservation in Kenya in some shape or form since our foundation in 1903. Exactly a century later, we opened an office in Nairobi and established a formal country programme, since when we have been supporting local partners to protect key habitats and species. In particular, we have played a crucial role in establishing a number of wildlife conservancies in northern Kenya that protect wildlife while also supporting sustainable local livelihoods.
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    Finance Officer, BlueAction Project

    Specific Duties

    Under the line-management of the Grant Manager, BlueAction Project, Kenya and working under the supervision of the Finance and Administration Manager, Kenya, the Finance Officer will have the following responsibilities:

    Financial Management

    • Assist in financial reporting and fund audits as required for the BAF (Blue Action Fund) project.
    • Checking all expenses are scanned, correct and compliant, with a particular focus on staff time and procurement as the highest risk areas.
    • Support the maintenance of existing financial systems including but not limited to general expenses processing, travel expense claims processing and income & expenditure records.
    • Ensure all financial processes for FFI and partners are in line with BAF donor requirements and FFI policy and procedures.
    • As delegated, support financial management in month-end procedures and help ensure a strong internal control environment.
    • Assist in maintenance and update of the fixed assets register for the project within the FFI Kenya office
    • Support financial processes on FFI internal systems such as raising Purchase Orders, uploading fund budgets and transfers.
    • Produce monthly fund financial reports for the BAF project funds and flag any discrepancies to the fund manager.
    • Keep a track of FFI timesheet charges on all BAF project funds and ensure that staff time is fully charged in time for donor financial reporting, liaising with Programme Manager (Operations and Compliance), Africa to ensure all timesheet trackers for BAF funds are up to date and being followed.
    • Oversee the maintenance of an accurate and updated cash flow report for the BAF project and provide monthly updates on this to the Finance and Administration Manager, Kenya.
    • Support cash flow management and banking by carrying out bank errands including withdrawals, deposits and bank instructions.
    • Support the procurement and purchasing of office supplies and equipment and materials needed for BAF project activities.
    • Review fund records retention system and develop a financial database for the project.
    • Maintain an organised, well-documented and sequential filing system for invoices, payments and all other relevant financial documents for the project.
    • Facilitate travel for staff visiting the project or undertaking fieldwork or meetings, in terms of cashflow availability and supplier payments.
    • Assist in FFI Kenya institutional budget development.

    Partner support

    • Support partner capacity assessment and capacity building with regard to financial management, systems and donor guidelines by supporting the developing standard financial tools, templates, checklists and guidance for BAF partners.
    • Support fund audits as required by ensuring partner supporting documents are in alignment with the partner financial reports.
    • Support BAF partners to maintain an appropriate fixed asset register for the project.


    • Undertake international travel to project sites, Tanga region and/or Zanzibar (Unguja and Pemba), if required.
    • Undertake any other duties commensurate with skills and experience as requested by the Grant Manager, BlueAction Project.

    Person Specification



    • Excellent financial management and numeracy skills, including budgeting, re-forecasting and financial reporting
    • Strong organisational skills, with structured and methodical approach to work
    • Excellent interpersonal skills, specifically ability to communicate and collaborate effectively with partner organisations
    • Excellent written and oral communication skills
    • Advanced Microsoft Office skills, including Outlook and Excel
    • Fluency in English and Swahili (spoken and written)

    Knowledge and experience


    • Minimum three years’ experience supporting grant management, compliance and the responsible management of donor funds
    • Proven experience providing support in financial management of high-value grants (budgets totaling in excess of 500,000 €/USD pa)
    • Undergraduate degree in a finance-related discipline


    • CPA professional qualification
    • Experience of working with statutory funding
    • Experience working with government agencies, communities and community-based organisations, partner NGOs and for-profit entities
    • Experience working within a geographically dispersed team
    • Experience working in the environment/conservation or development field

    Behavioural qualities


    • Excellent team player
    • Self-motivated and output driven, committed to producing the highest quality of work
    • Flexible and adaptable in uncertain and changeable work situations
    • Rigorous and diligent approach to work
    • Commitment to FFI’s Values


    • Entitlement to live and work in Kenya (without employee sponsorship)

    Method of Application

    Applications, consisting of a covering letter explaining why you feel you should be considered for this post, a full CV (tailored to the role as advertised, highlighting relevant experience and achievements) and contact details for two referees (who will not be contacted without your permission) should be sent to

    Please mark your application Finance Officer, BlueAction Project

    The closing date for applications is 25 May 2023

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