Finance Officer at Fanisi HR Solutions

Key Responsibilities:

Grant Management:

• Coordinate the financial aspects of grant management, including budget preparation, financial reporting, and compliance with grant requirements.
• Maintain detailed records of grant expenditures and ensure proper allocation of funds according to grant guidelines.
• Liaise with grant providers and stakeholders to ensure timely receipt of funds and accurate financial reporting.

Project Budgeting:

• Develop and manage project budgets, ensuring alignment with organizational financial goals and grant requirements.
• Collaborate with project managers and team members to prepare detailed budget proposals and forecasts.
• Monitor and revise budgets as needed, providing recommendations for cost-saving measures and efficient resource allocation.

Cost Monitoring and Tracking:

• Implement systems for monitoring and tracking project costs, ensuring expenditures are within approved budgets.
• Conduct regular financial reviews and audits to identify variances and ensure financial integrity.
• Prepare detailed financial reports and analysis, highlighting key financial metrics and trends.

Compliance and Adherence:

• Ensure adherence to financial policies, procedures, and regulatory requirements.
• Stay updated on changes in financial regulations and best practices, implementing necessary adjustments to financial processes.
• Conduct internal audits to ensure compliance with financial guidelines and standards.

Financial Reporting:

• Prepare and present financial reports to project managers, stakeholders, and funding agencies.
• Develop and maintain financial dashboards, providing real-time insights into project financial performance.
• Assist in the preparation of annual financial statements and audit reports.

Risk Management:

• Identify potential financial risks and develop mitigation strategies.
• Implement internal controls to safeguard project assets and prevent financial discrepancies.

Collaboration and Communication:

• Work closely with project teams, providing financial guidance and support.
• Communicate financial information effectively to non-financial stakeholders.
• Foster a collaborative environment, promoting transparency and accountability in financial management.

Qualifications:

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field. A Master’s degree or professional certification (e.g., CPA, CMA) is preferred.
• Minimum of 8 years of experience in financial management, preferably in a project-based or grant-funded environment.
• Strong knowledge of financial regulations, accounting principles, and grant management processes.
• Proficiency in financial management software and tools (e.g., Excel, QuickBooks, SAP).
• Excellent analytical and problem-solving skills.
• Strong organizational and time management skills, with the ability to manage multiple tasks and meet deadlines.
• Excellent communication and interpersonal skills, with the ability to work effectively in a team environment.
• Attention to detail and a high degree of accuracy in financial reporting.

Key Performance Indicators (KPIs):

Budget Adherence:

• Percentage of budget deviation (actual vs. planned).
• Number of budget adjustments required.

Grant Compliance:

• Number of compliance issues reported.
• Timeliness and accuracy of financial reports submitted to grantors.

Financial Reporting:

• Accuracy and timeliness of monthly, quarterly, and annual financial reports.
• Percentage of financial reports free of errors.

Cost Control:

• Percentage of cost savings achieved through cost control measures.
• Frequency of financial reconciliations and resolution of discrepancies.

Audit Performance:

• Number of audit findings and their severity.
• Time taken to resolve audit findings.

Stakeholder Satisfaction:

• Feedback from project managers and team members regarding financial support and reporting.
• Number of financial training sessions conducted and their effectiveness.

Risk Management:

• Number of identified financial risks and mitigation actions implemented.
• Impact of financial risks on project outcomes.