Jobs at Fanisi HR Solutions

Key Responsibilities:

Grant Management:

• Coordinate the financial aspects of grant management, including budget preparation, financial reporting, and compliance with grant requirements.
• Maintain detailed records of grant expenditures and ensure proper allocation of funds according to grant guidelines.
• Liaise with grant providers and stakeholders to ensure timely receipt of funds and accurate financial reporting.

Project Budgeting:

• Develop and manage project budgets, ensuring alignment with organizational financial goals and grant requirements.
• Collaborate with project managers and team members to prepare detailed budget proposals and forecasts.
• Monitor and revise budgets as needed, providing recommendations for cost-saving measures and efficient resource allocation.

Cost Monitoring and Tracking:

• Implement systems for monitoring and tracking project costs, ensuring expenditures are within approved budgets.
• Conduct regular financial reviews and audits to identify variances and ensure financial integrity.
• Prepare detailed financial reports and analysis, highlighting key financial metrics and trends.

Compliance and Adherence:

• Ensure adherence to financial policies, procedures, and regulatory requirements.
• Stay updated on changes in financial regulations and best practices, implementing necessary adjustments to financial processes.
• Conduct internal audits to ensure compliance with financial guidelines and standards.

Financial Reporting:

• Prepare and present financial reports to project managers, stakeholders, and funding agencies.
• Develop and maintain financial dashboards, providing real-time insights into project financial performance.
• Assist in the preparation of annual financial statements and audit reports.

Risk Management:

• Identify potential financial risks and develop mitigation strategies.
• Implement internal controls to safeguard project assets and prevent financial discrepancies.

Collaboration and Communication:

• Work closely with project teams, providing financial guidance and support.
• Communicate financial information effectively to non-financial stakeholders.
• Foster a collaborative environment, promoting transparency and accountability in financial management.

Qualifications:

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field. A Master’s degree or professional certification (e.g., CPA, CMA) is preferred.
• Minimum of 8 years of experience in financial management, preferably in a project-based or grant-funded environment.
• Strong knowledge of financial regulations, accounting principles, and grant management processes.
• Proficiency in financial management software and tools (e.g., Excel, QuickBooks, SAP).
• Excellent analytical and problem-solving skills.
• Strong organizational and time management skills, with the ability to manage multiple tasks and meet deadlines.
• Excellent communication and interpersonal skills, with the ability to work effectively in a team environment.
• Attention to detail and a high degree of accuracy in financial reporting.

Key Performance Indicators (KPIs):

Budget Adherence:

• Percentage of budget deviation (actual vs. planned).
• Number of budget adjustments required.

Grant Compliance:

• Number of compliance issues reported.
• Timeliness and accuracy of financial reports submitted to grantors.

Financial Reporting:

• Accuracy and timeliness of monthly, quarterly, and annual financial reports.
• Percentage of financial reports free of errors.

Cost Control:

• Percentage of cost savings achieved through cost control measures.
• Frequency of financial reconciliations and resolution of discrepancies.

Audit Performance:

• Number of audit findings and their severity.
• Time taken to resolve audit findings.

Stakeholder Satisfaction:

• Feedback from project managers and team members regarding financial support and reporting.
• Number of financial training sessions conducted and their effectiveness.

Risk Management:

• Number of identified financial risks and mitigation actions implemented.
• Impact of financial risks on project outcomes.

go to method of application »

Duties and Responsibilities:

Coordination with County Coordinators:

• Serve as the primary liaison between the program management team and the County Coordinators.
• Coordinate regular meetings, check-ins, and communications with County Coordinators to ensure alignment on program goals, activities, and timelines.
• Facilitate knowledge sharing and best practice exchange among County Coordinators to optimize program implementation.

Information Management:

• Maintain accurate and up-to-date records of program activities, milestones, and participant data.
• Collect and consolidate reports, updates, and feedback from County Coordinators to provide comprehensive program status reports to the program management team.
• Manage program documentation, including meeting minutes, action items, and program materials, ensuring accessibility to all relevant stakeholders.

Program Monitoring and Evaluation:

• Monitor progress and performance of County Coordinators and program activities against established goals and KPIs.
• Identify areas for improvement or intervention and collaborate with County Coordinators to implement corrective actions.
• Conduct regular evaluations and assessments to measure program impact, effectiveness, and participant satisfaction.:

Resource Allocation and Support

• Assist County Coordinators in identifying resource needs and allocating support as required to ensure successful program implementation.
• Coordinate with internal and external stakeholders to provide technical assistance, training, or additional resources to County Coordinators as needed.

Stakeholder Engagement:

• Engage with key stakeholders, including government agencies, NGOs, universities, and industry partners, to foster collaboration and support for the program.
• Represent the program at meetings, events, and forums to raise awareness, build partnerships, and advocate for program objectives.

Required Specifications:

• Bachelor’s degree in business, project management, international development, or a related field; advanced degree preferred.
• Minimum 4 years of experience in project coordination, program management, or related roles, preferably in the field of entrepreneurship or economic development.
• Strong organizational and communication skills, with the ability to facilitate collaboration and information sharing among diverse stakeholders.
• Proven ability to manage multiple priorities, deadlines, and stakeholders in a fast-paced environment.
• Experience working with cross-functional teams and remote collaborators, with proficiency in virtual communication tools.
• Knowledge of monitoring and evaluation principles and experience conducting program assessments and evaluations.
• Familiarity with the creative industries and entrepreneurship ecosystem in Kenya is preferred.
• Proficiency in Microsoft Office suite and project management tools/software.
• Flexibility to travel within Kenya occasionally, as required.

KPIs

Communication and Coordination:

• Percentage of scheduled meetings or check-ins conducted with County Coordinators.
• Timeliness of response to queries or requests from County Coordinators and other stakeholders.
• Feedback score from County Coordinators regarding the effectiveness of communication and support provided.

Program Implementation:

• Percentage of program activities successfully executed according to the agreed-upon timeline.
• Number of challenges or issues identified during program implementation and resolution time.
• Participant attendance rates for program activities and events across all counties.

Resource Management:

• Timeliness of resource allocation and support provided to County Coordinators in response to identified needs.
• Budget adherence for program-related expenses, including travel, materials, and other resources.
• Efficiency in resource utilization, as measured by cost-effectiveness and impact on program outcomes.

Stakeholder Engagement:

• Number of new partnerships or collaborations established with external stakeholders to support program objectives.
• Participation rates of stakeholders in program-related meetings, events, and initiatives.
• Stakeholder satisfaction score with the level of engagement and support received from the Project Officer.

Program Monitoring and Evaluation:

• Percentage of program milestones achieved against established goals and KPIs.
• Results of participant evaluations and feedback surveys on program effectiveness and impact.
• Trend analysis of program performance over time, identifying areas of improvement and success.

Knowledge Management:

• Accuracy and completeness of program documentation, including meeting minutes, action items, and participant records.
• Accessibility of program information and resources to relevant stakeholders.
• Usage rates of program documentation and resources by County Coordinators and other stakeholders.

Continuous Improvement:

• Number of recommendations or suggestions for program improvement identified and implemented.
• Percentage increase in program efficiency or effectiveness over time, as evidenced by improved KPIs.
• Employee satisfaction and engagement scores, reflecting the Project Officer’s contribution to a positive work environment and team morale.

go to method of application »

Responsibilities:

Marketing Strategy Development:

• Develop and implement comprehensive marketing strategies to promote the Project.
• Identify target audiences and tailor marketing campaigns to reach and engage these groups effectively.
• Utilize a mix of traditional and digital marketing channels to maximize reach and impact.

Content Creation and Management:

• Create compelling marketing content, including blog posts, social media updates, newsletters, and promotional materials.
• Collaborate with creative entrepreneurs to capture and share their stories in a compelling and authentic manner.
• Manage the project’s content calendar to ensure timely and consistent communication.

Social Media Management:

• Develop and execute a robust social media strategy to increase the project’s online presence and engagement.
• Monitor and respond to audience interactions on social media platforms.
• Analyze social media metrics to refine strategies and improve performance.

Public Relations and Outreach:

• Build and maintain relationships with media outlets, influencers, and other key stakeholders.
• Draft and distribute press releases and pitch stories to media to generate coverage.
• Organize and coordinate promotional events, workshops, and other outreach activities.

Campaign Management:

• Plan and execute marketing campaigns to highlight key project milestones, events, and success stories.
• Monitor and evaluate the effectiveness of marketing campaigns using relevant metrics and analytics.
• Adjust strategies and tactics based on data-driven insights to optimize campaign performance.

Collaboration and Coordination:

• Work closely with the project management team to ensure alignment of marketing activities with overall project goals.
• Collaborate with creative entrepreneurs and other stakeholders to source content and develop marketing materials.
• Provide regular updates and reports on marketing activities and outcomes to project leadership.

Qualifications:

• Bachelor’s degree in marketing, communications, journalism, or a related field.
• Minimum 4 years of experience in marketing, preferably with a focus on storytelling or content marketing.
• Proven track record of developing and implementing successful marketing strategies.
• Strong writing and storytelling skills, with the ability to create engaging and compelling content.
• Proficiency in social media management and digital marketing tools.
• Excellent communication and interpersonal skills, with the ability to engage diverse audiences.
• Experience working in Kenya or East Africa, with knowledge of the local media landscape and cultural context.
• Strong organizational and project management skills, with the ability to manage multiple tasks and deadlines.
• Proficiency in Microsoft Office and familiarity with graphic design and video editing tools is a plus.
• Passion for storytelling, creativity, and social impact, with a commitment to amplifying the voices of creative entrepreneurs.

Key Performance Indicators (KPIs):

Marketing Strategy Development:

• Development and implementation of a comprehensive marketing strategy within the first three months.
• Alignment of marketing strategies with project goals and target audience engagement.

Content Creation and Management:

• Volume and quality of content produced, including blog posts, social media updates, and newsletters.
• Audience engagement metrics (e.g., likes, shares, comments, and click-through rates) on created content.

Social Media Management:

• Growth in social media followers and engagement rates.
• Improvement in social media reach and impressions.
• Responsiveness and interaction rates with the audience on social media platforms.

Public Relations and Outreach:

• Number of media mentions and press coverage secured.
• Relationships established and maintained with media outlets and influencers.
• Success and attendance rates of promotional events and outreach activities.

Campaign Management:

• Effectiveness of marketing campaigns measured by reach, engagement, and conversion metrics.
• Timely execution of marketing campaigns and adherence to campaign schedules.
• Adjustments made to campaigns based on performance data and feedback.

Collaboration and Coordination:

• Positive feedback from project management and creative entrepreneurs on marketing support.
• Regular and comprehensive updates provided to project leadership.
• Successful coordination and collaboration with internal and external stakeholders.