Project Officer at Fanisi HR Solutions

Duties and Responsibilities:

Coordination with County Coordinators:

• Serve as the primary liaison between the program management team and the County Coordinators.
• Coordinate regular meetings, check-ins, and communications with County Coordinators to ensure alignment on program goals, activities, and timelines.
• Facilitate knowledge sharing and best practice exchange among County Coordinators to optimize program implementation.

Information Management:

• Maintain accurate and up-to-date records of program activities, milestones, and participant data.
• Collect and consolidate reports, updates, and feedback from County Coordinators to provide comprehensive program status reports to the program management team.
• Manage program documentation, including meeting minutes, action items, and program materials, ensuring accessibility to all relevant stakeholders.

Program Monitoring and Evaluation:

• Monitor progress and performance of County Coordinators and program activities against established goals and KPIs.
• Identify areas for improvement or intervention and collaborate with County Coordinators to implement corrective actions.
• Conduct regular evaluations and assessments to measure program impact, effectiveness, and participant satisfaction.:

Resource Allocation and Support

• Assist County Coordinators in identifying resource needs and allocating support as required to ensure successful program implementation.
• Coordinate with internal and external stakeholders to provide technical assistance, training, or additional resources to County Coordinators as needed.

Stakeholder Engagement:

• Engage with key stakeholders, including government agencies, NGOs, universities, and industry partners, to foster collaboration and support for the program.
• Represent the program at meetings, events, and forums to raise awareness, build partnerships, and advocate for program objectives.

Required Specifications:

• Bachelor’s degree in business, project management, international development, or a related field; advanced degree preferred.
• Minimum 4 years of experience in project coordination, program management, or related roles, preferably in the field of entrepreneurship or economic development.
• Strong organizational and communication skills, with the ability to facilitate collaboration and information sharing among diverse stakeholders.
• Proven ability to manage multiple priorities, deadlines, and stakeholders in a fast-paced environment.
• Experience working with cross-functional teams and remote collaborators, with proficiency in virtual communication tools.
• Knowledge of monitoring and evaluation principles and experience conducting program assessments and evaluations.
• Familiarity with the creative industries and entrepreneurship ecosystem in Kenya is preferred.
• Proficiency in Microsoft Office suite and project management tools/software.
• Flexibility to travel within Kenya occasionally, as required.

KPIs

Communication and Coordination:

• Percentage of scheduled meetings or check-ins conducted with County Coordinators.
• Timeliness of response to queries or requests from County Coordinators and other stakeholders.
• Feedback score from County Coordinators regarding the effectiveness of communication and support provided.

Program Implementation:

• Percentage of program activities successfully executed according to the agreed-upon timeline.
• Number of challenges or issues identified during program implementation and resolution time.
• Participant attendance rates for program activities and events across all counties.

Resource Management:

• Timeliness of resource allocation and support provided to County Coordinators in response to identified needs.
• Budget adherence for program-related expenses, including travel, materials, and other resources.
• Efficiency in resource utilization, as measured by cost-effectiveness and impact on program outcomes.

Stakeholder Engagement:

• Number of new partnerships or collaborations established with external stakeholders to support program objectives.
• Participation rates of stakeholders in program-related meetings, events, and initiatives.
• Stakeholder satisfaction score with the level of engagement and support received from the Project Officer.

Program Monitoring and Evaluation:

• Percentage of program milestones achieved against established goals and KPIs.
• Results of participant evaluations and feedback surveys on program effectiveness and impact.
• Trend analysis of program performance over time, identifying areas of improvement and success.

Knowledge Management:

• Accuracy and completeness of program documentation, including meeting minutes, action items, and participant records.
• Accessibility of program information and resources to relevant stakeholders.
• Usage rates of program documentation and resources by County Coordinators and other stakeholders.

Continuous Improvement:

• Number of recommendations or suggestions for program improvement identified and implemented.
• Percentage increase in program efficiency or effectiveness over time, as evidenced by improved KPIs.
• Employee satisfaction and engagement scores, reflecting the Project Officer’s contribution to a positive work environment and team morale.