Finance Officer for WASH-FIN 2 Project at Tetra Tech

Position Description:

• The WASH-FIN 2 Kenya Finance Officer (FO) is responsible for recording all financial transactions in the project accounting software (QuickBooks) and Salesforce and other financial data processing responsibilities in WASH-FIN’s Nairobi office in Kenya. The Finance Officer will assist the Administration and Finance Manager in preparing end-of-month financial reports, payroll, uploading statutory payments to local authorities, conducting bank reconciliations and reconciling suspense accounts. The Officer will also assist in carrying out VAT tax exemption processes per Tetra Tech, USAID and local tax law. The FO will report directly to the Administration and Finance Manager. The Finance Officer is a full-time position with an expected duration through August 2027.

Responsibilities:

• Enter transactions into QuickBooks according to Tetra Tech accounting and procurement standards, ensuring procedures and policies are followed and implemented;
• Enter transactions into Salesforce and QuickBooks according to Tetra Tech accounting systems ensuring procedures and policies are followed and implemented;
• Assist the Admin/Fin Manager in conducting end-of-month bank reconciliations against bank statements and ensuring all is in agreement with QuickBooks and Salesforce;
• Draft purchase orders, service agreements and other contractual and compliance-related documents as needed; 
• Assist in negotiations with vendors regarding prices and terms of agreement/procurement;
• Ensure travel/cash advance forms are properly completed and forward to AFM for approval;
• Ensure travel expense reports are properly completed and outstanding cash advances for travel are reconciled in a timely manner;
• Assist in the closing of monthly accounts and preparing financial reports and statements for submission to the home office;
• Reconcile and review suspense accounts and ensuring that proper clearance procedures have been followed;
• Assist with reconciling bank statements for all funds in foreign and local currencies;
• Keep up-to-date on documents/reports/guidelines/Audit Files in an appropriate manner;
• Maintain and regularly update accounting and financial control systems in accordance with U.S government regulations (expenses are reasonable, allowable and allocable) and ensuring Tetra Tech policy transactions are conducted, processed and recorded as stipulated by the system;
• Facilitate and support audits and financial reviews as needed;
• Fulfill other accounting, financial management and administrative tasks consistent with the overall scope of this position assigned from time to time by the Administration & Finance Manager;
• Review Petty Cash Report prior to replenishment; 
• Manage VAT tax exemption processes and prepare related monthly reports for AFM review and onward submittal to USAID;
• Upload to various platforms the supporting documentation pertaining to confidential and statutory payments of PAYE Income Tax, Social Security contributions, Withholding Taxes and the collection of Tax Credit Certificates; and
• Perform other duties assigned by the Administration & Finance Manager.

Qualifications:

• University degree in Accounting or Finance or other similar degree required; Certified Public Accountant (CPA) training and/or qualification preferred; 
• A minimum of 5 years of professional experience in donor project accounting working on sizable ($5 million or more) donor-funded projects is required. Experience on USAID-funded projects highly preferred;
• Working experience and expertise in accounting software including QuickBooks required; prior experience with Salesforce accounting software preferred;  
• Experience preparing financial reports for donor-funded project activities;
• Excellent knowledge of local tax law;
• Experience managing payroll for project staff including calculation of statutory deductions and processing of statutory payments;
• Strong written and verbal communications skills;
• Strong capacity to multi-task in a fast-paced environment;
• Adept at working effectively in a donor-funded environment;
• Fluency in English; and
• Kenyan nationals are strongly encouraged to apply.

To be considered, please submit the following:

• Cover Letter
• CV

Please indicate where you saw Tetra Tech’s IDS ad posted.

Please ensure that only the requested documents noted above are submitted. Only candidates who have been selected for an interview will be contacted. No phone calls, please.  The application deadline is Tuesday, September 26, by 12:00pm EDT.